The Administrative Assistant II performs a variety of highly skilled clerical and administrative functions in a normally independent manner, under the supervision of a high-ranking official of the College, whose activities, responsibilities, and authority play a major role in determining the goals objectives and course of the College.
* Works under the direction of the Executive Director of Enrollment Management, Director of Registration & Records and Manager of Registration & Records to provide clerical and administrative assistance in matters which are not exclusively of a routine, predetermined, repetitious or ordinary nature.
* Assists in the compilation, organization, preparation and distribution of reports, proposals, budgets, college schedules, contracts, transcripts of meetings and other correspondence; operates necessary computer programs requiring extensive use and application to devise special layouts, formats charts, tables or graphic materials to be distributed to a variety of other offices and personnel.
* Assists in matters of highly confidential nature, requiring discretion and judgement.
* Must have a broad knowledge of the department and college operations, rules and procedures.
* Maintains official and confidential records and documents.
* Assists with planning of annual commencement ceremony.
* May train or advise and assist other clerical personnel, as required.
* Answers telephone and receives and orients visitors; handles special complaints or problems; screens calls and assesses problems or inquiries for referral to supervisor, makes appointments and reservations, maintains business calendar and schedules.
Develops methods and procedures to be followed in organizing office activities.
* Other duties as assigned.
* High school diploma or its equivalent.
* Data Entry Skills - ability to perform 100-133 keystrokes per minute with minimal errors.
* Typing Skills - ability to type 40 wpm with minimal errors.
* Must successfully pass criminal background check.
PREFERRED QUALIFICATIONS:
* Three (3) years of experience in clerical work or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
* Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.
STATUS/BENEFITS:
This is a regular full-time Support Staff position for 35 hours a week, 52 weeks a year.
Classified Grade IX on the Support Staff Salary Schedule.
Work hours: Monday-Friday, 8:00am-4:00pm.
Employee benefits include the following:
* $15,200 Annual Flexible Health Benefit:
* 10 Vacation, 12 Medical and 3 Personal Days Earned within First Year of Employment
* 16 Holidays, 5 Winter break days, 4-Day Summer Workweek