Administrative Assistant Ii - Mail Services

Salary : $39,060.00 Annually

Location : Lakewood, CO

Job Type: Full Time

Job Number: TAA-00205-10.2024

Department: Department of Revenue

Division: Administrative Offices Division - Document & Mail Services

Opening Date: 10/18/2024

Closing Date: 10/28/2024 5:00 PM Mountain

FLSA: Determined by Position

Type of Announcement: This position is open only to Colorado state residents.


Primary Physical Work Address: 1881 Pierce St, Lakewood, CO 80214

FLSA Status: Non-Exempt; position is eligible for overtime compensation.


Department Contact Information: Lily Keenan, HR Analyst ******

How To Apply: Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado.
Reach out to the Department Contact to apply using a paper application, including any supplemental questions.
Failure to submit a complete and timely application may result in the rejection of your application.
Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.


Department Information

The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive.
We are driven by our values of service, teamwork, accountability, integrity, and respect.


The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration.
We celebrate diversity and support an equitable and inclusive culture.
We embrace our differences because we believe this brings innovation to our work.
For more exciting information about the Department of Revenue, please enjoy this brief video!


Helpful tips for applying:

Applying for a Job with the State of Colorado.


What Happens After You Apply.


Description of Job What we do:
The Mail Services work unit, within the Administrative Offices Division, exists to provide the department with the following mail services: Receive, security screen (x-ray), sort, open, and distribute incoming mail, packages, and undeliverable/returnable mail; fold, hand enclose, package, meter, and mail outbound mail via USPS, UPS, FedEx, etc.
; manage loading dock deliveries; provide official copies of tax returns to taxpayers; fulfill requests for tax forms and tax booklets; and administer the weekly document shred process for the department's Pierce Street location.


The typical day as an Administrative Assistant II in Mail Services:
You'll be receiving, processing and transporting mail, packages, supplies and other items at the Lakewood facility and distributing and handling items appropriately.
Excellent driving skills are imperative in this role in order to deliver packages safely.
Use your attention to detail, organizational and computer skills to ensure the correct postage is applied to outgoing items, forms are completed accurately and route schedules are timely.
If you're ready to contribute to the success for CDOR, then this job may be for you!


Primary Duties: Pick-up and transport (via driving) mail, packages, supplies, interdepartmental mail, etc.
to/from USPS, other state agencies, and department facilities using a prescribed route and times.
Safely operate and maintain a state fleet vehicle.
Operate a postage meter.
Receive, security screen, and log dock deliveries.
Run reports from the postage meter and package tracking system using computer skills.
Open, sort, extract, date stamp, and process incoming mail.
Process returned/undeliverable warrants.
Provide exceptional customer service when customers stop by to pick-up mail, ask questions, or have a mail/packageissue that needs to be resolved.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.


Class Code & Classification Description:
G3A3XX
MINIMUM QUALIFICATIONS: Experience Only:
Two (2) years of General Clerical work experience in a professional office setting conducting such tasks as: Interfacing with a variety of people from many levels within the organization and community.
Regular, daily work responsibilities utilizing computer systems, scanners, printers, copiers, fax machines and other technologies such as mailing equipment.
Entering confidential customer information into a program or database (customer records).
Reviewing and comparing data for accuracy and completeness.
Also, gathering specified information and compiling routine reports.
Mail and package delivery to other offices.
Experience lifting boxes weighing up to 50 pounds regularly throughout an 8-hour work shift.
OR

Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned (as outlined above) equal to two (2) years

NOTE: If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.


Special Qualifications: Must possess and maintain a Colorado driver's license.
Must be able to lift up to 50 lbs.
Preferred Qualifications: Experience working in a mail center or mailroom Experience operating a postage meter State experience in a mail processing role Experience driving a box truck with a lift gate and/or a cargo van Experience with data entry Attention to detail Customer service experience Computer and math skills Conditions of Employment with the CDOR:
Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.


As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy.
Final candidates must also complete a successful background investigation and reference check prior to appointment.
Certain positions based on duties may require scheduled background investigations.


Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying.
Only complete applications submitted before the closing date of this announcement will be reviewed. Applicants must meet the minimum qualifications to continue in the selection process for this position.
Do not use "see resume" or "see attached" statements on your application.

Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application.
Part-time work experience will be prorated.

List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs.
If more than one job was held with a given organization, list each job held as a separate period of employment.

Information must be accurate, including dates of employment.
If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.

The eligible list established from this posting may be used to fill additional vacancies.
Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email.
Please set up your e-mail to accept messages from "state.co.us" and "******" addresses.
It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.


If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.


APPEAL RIGHTS

An appeal or review must be submitted on the official appeal form, signed by you or your representative.
This form must be delivered to the State Personnel Board by email (******), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.


For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.


Supplemental Information Equity, Diversity, and Inclusion Compliance

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.
Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.


The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals.
As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA inbox, ******.


We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people.
We strongly encourage candidates from all backgrounds and abilities to apply.


If not applying online, submit application to:

If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application (Download PDF reader).
Paper applications must be received via email to ****** by the closing date and time of the application period listed on this announcement.


Methods of Appointment:

Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created.
However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.


Step Pay Program:

Per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series.


The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.
Please click the following link for detailed information:

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title.
Select the job you wish to view, then click on the "Print" icon.


01

DOR/DMV - Do you possess a current, valid, unrestricted Colorado driver's license?
If "Yes", you must list your driver's license number on your application.
Yes No

02

CDOR - The salary for this position is typically $39,060 annually/$18.78 hourly.
Are you willing to accept this salary?
Marking "no" may result in removal from consideration.
Yes No

03

CDOR - Please select the option that best describes your experience working for a State entity (any Colorado State Agency or Institution of Higher Education) in a mail processing role.The experience is expressed in terms of full-time equivalent service (40 hours per week).
Experience working less than 40 hours per week should be prorated.
Please see the "Minimum Qualifications and Comparative Analysis" section of the posting for additional information.
This experience must be verifiable in the work experience described in the application submitted for this vacancy.
No Experience Less than 3 years of experience 3 to under 6 years of experience 6 to under 9 years of experience 9 or more years of experience

04

CDOR - Are you aware of anyone with whom you have a personal relationship (including, but not limited to, any family members or those you or a family member have an intimate relationship with) currently employed with DOR?
If yes, please provide the name of the employee and the Division they work in.
Per DOR Policy OHR-006, family includes spouse, partner, child, parent, sibling, grandparent, grandchild, aunt, uncle, niece, nephew, or cousin, including those related by marriage, civil union, common law, blood, adoption or foster care.


05

Did you hear about this job from a DOR employee or job fair/event?
If yes, please indicate the name of the employee or event that you attended.


Required Question