POSITION DESCRIPTION·The Administrative Assistant III will support the function leader(s) and manage all administrative duties in line with the business. ·The person in this role will independently perform complex and diverse administrative duties and will interface with business leadership and other high-level contacts both within and outside Medtronic. ·This position requires to work on-site minimum 3 days per week.POSITION RESPONSIBILITIESAdministrative Support:Provide administrative support in all areas of the Manager's work activities, including but not limited to; managing calendar via Outlook, travel logistics coordination, expense reporting management, purchase orders, interfacing with multiple business functions and leadership to ensure administrative needs are met. Details of activities include:Responsible for managing daily schedule for manager. Also coordinating meetings with internal & external parties.Process and track expense reports, purchase orders, check requests, reports, etc. and follow-up with the necessary departments to ensure completion. Coordinate manager travel arrangements while handling visa requirements, time zones, meeting schedules.Utilize travel program (AMEX) to facilitate travel arrangements. Also, may include coordinating complex meeting agendas with internal & external parties.Proactively manage manager calendar via OutlookProcess all travel related expenses in a timely manner.Ensure that all pending matters are referred to appropriate management levels and follow-up as needed.Track deadlines in coordination with Manager to ensure that all deadlines are met in a timely fashion.Provide meeting coordination and support for large and small meetings; may include Live Meeting, Video-conferencing, calls,byscheduling meetings and ensures the room reservation/equipment/food orders are set up and begins (dials-in) the teleconferences, video conferences, Teams/Live Meetings to get the meeting started.Follow all work procedures to ensure quality, compliance and high quality of work.Interacts professionally with peers, upper management, vendors, clients and customers on a frequent basis; establish and maintain harmonious working relationships with superiors, co-workers, customers and suppliers.Process and track all company forms (expense reports, invoices, purchase orders, check requests, etc.)Maintain facility requests for Service & Repair cube space.Follows policies and procedures set by Medtronic.Reviews, processes and ensures payments for designated supplier, vendors or contractors are issued and delivered as directed. PO Requests & P-card orders.Support team with shipping and receiving as neededWorks under minimal supervision while carrying out independent responsibilities.Coordinates multiple organizational charts and distribution lists to ensure accuracy.BASIC QUALIFICATIONSEDUCATION REQUIRED• GED, HS Diploma, Secretarial certification or related field. YEARS OF EXPERIENCE REQUIRED• 3+ years related experience SKILLS REQUIREDStrong proficiency in MS Office, including PowerPoint, Excel, Word and Outlook • Must be customer service oriented with strong interpersonal skills• Excellent organizational skills and demonstrated ability to handle multiple tasks accurately and efficiently• Prior experience in fast-paced office with multiple priorities.• Responsive, action-oriented and innovative problem solver• Good computer skills to include working knowledge of MS Word, Outlook, Excel, and PowerPoint• Great attention to detail• Flexibility and ability to adapt to change• Professional étiquette (telephone, correspondence, email, and in person)• Achievement-oriented and demonstrated ability to self-start projects and/or tasksPREFERRED QUALIFICATIONS•Associate or bachelor's degree in administration or related field • Certified Administrative Professional (CAP) • Prior experience in with companies in the medical industry or similar regulated industryMust Have: Minimum RequirementsMinimum of 4 years of relevant experienceNice to HaveAbout MedtronicTogether, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.Physical Job RequirementsThe physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager, recruiter or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)
