Administrative Assistant

Description Provide clerical support to the front office and operations staff.
Answer multi-line phone system and properly route calls with professionalism and courtesy.
Retrieve messages from the associate call-in voicemail box and distribute information on absences daily.
Greet visitors to the facility with professionalism and courtesy.
Process and distribute daily production report.
Reconcile contract labor invoices against recorded hours.
Work with temporary labor providers to resolve any discrepancies between hours worked and hours invoiced.
Reconcile Vista associate payroll hours.
Record any adjustments or corrections labor management/time keeping software system.
Print bi-weekly time sheets for associate sign off.
Upload complete payroll file by assigned deadline for payroll processing.
Ensure onboarding paperwork for new employees is completed and sent to HR.
Track employees' time off requests.
Conduct first day orientation for new employees.
Order any supplies needed in the office or warehouse.
Perform other clerical support duties as directed by front office staff.
Monitor the arrival of truck drivers onto Vista's property.
Requirements 2+ years in an office environment Minimum of 1 year working in HR processes.
Proficient with MS Office with emphasis on MS Excel Ability to interact with guests and Vista associates in a professional and courteous manner.
Excellent organizational skills.
Ability to prioritize tasks in a fast-paced environment.
Excellent interpersonal communication skills required.