Administrative Assistant - Norcross, GA
Infrastructure Consulting & Engineering, LLC is searching for an experienced Administrative Assistant to support the Norcross, GA office. If you are a dedicated professional with a passion for contributing to the improvement of transportation infrastructure, we welcome your application for this exciting opportunity. Responsibilities Provide project-level administrative support, including organizing meetings, distributing information, and recording meeting minutes. Assistance with general office operations including ordering office supplies, managing service vendors, and assisting with general office operations. Act as a liaison for field staff as directed by management. Manage and control construction submittals and transmittals. Collect, review, and document reports, certifications, and other essential documentation. Enter project documents into the database. Perform daily office needs and miscellaneous clerical tasks. Answer main office phone lines and greet guests. Maintain the calendar for conference rooms and pool vehicles. Assist with scheduling pool vehicle maintenance. Coordinate incoming and outgoing mail. Prepare conference rooms for meetings, including refreshments. Coordinate with the recruiting team to schedule in-person job interviews. Assist with new hire orientation and serve as a point person for new employee questions. Manage office supplies and CEI safety equipment for the North Charleston, SC office. Check office mail and ship mail via USPS and FedEx. Perform other administrative duties as assigned. Qualifications Strong computer proficiency (Excel, PowerPoint, Word). Adept at problem-solving, including timely issue identification and resolution. Strong interpersonal skills. Clear communication skills, both written and oral, for effective interaction with employees, management, and during group presentations and meetings. Ability to effectively read and interpret information, present numerical data resourcefully, and gather and analyze information. Ability to prioritize and plan work efficiently. Organized, accurate, thorough, and able to monitor work for quality. Dependable, able to follow instructions, respond to management direction, and improve performance through feedback. Eagerness to learn and follow directions. Exhibits behaviors valued within the organization. Ability to quickly assess situations and make sound decisions. Excellent communication skills, both oral and written. Ability to gather and analyze data for informed decision-making. Able to accurately obtain, interpret, and transcribe various communications and instructions. Recognize and evaluate risks, hazards, and losses, and prevent conflicts between activities. Able to collaborate with other employees, and interact with clients, and contractors. Must complete a pre-employment screening. ICE is a drug-free workplace. Must be legally authorized to work in the US. Education and Experience Requirements A high school diploma is required; higher education is desirable. Prior experience working for an AEC firm is preferred. Physical and Environmental Requirements Adaptability to interruptions and changes in workflow. Capacity to sit for extended periods for up to 8 hours per day. May occasionally lift lightweight office supplies and materials, typically not exceeding 20 pounds. The office environment is indoors, characterized by controlled temperatures and minimal exposure to adverse conditions. Expected Hours of Work
The ICE offices are open from 8:00 a.m. to 5:00 p.m., Monday through Friday, allowing an unpaid hour for lunch daily. This is an onsite full-time position. Compensation
Please note that the salary ranges provided herein are general guidelines. Actual compensation for this position varies and is based on a variety of factors including but not limited to educational background, years of industry experience, specific skills, certifications, and current market trends. We strive to offer competitive and fair compensation packages that reflect the qualifications and contributions of our team members. During the hiring process, personalized compensation details will be discussed more precisely based on the candidate's individual experience and qualifications. We encourage open dialogue to ensure our offers meet the expectations and needs of both parties. About ICE
Infrastructure Consulting & Engineering, LLC (ICE) is a leading transportation design and consulting firm headquartered in West Columbia, SC. With expertise across various disciplines including highways, bridges, hydrology, geotechnical engineering, and more, ICE delivers comprehensive solutions tailored to diverse project needs. Founded in 2005, ICE has grown to nearly 500 employees across 8 states, including over 130 licensed professionals and certified personnel. Our mission is to provide innovative transportation solutions while prioritizing client service, safety, and employee well-being. Company Benefits
ICE offers a comprehensive benefits package including healthcare, insurance, retirement plans, education assistance, employee assistance programs, and paid time off, reflecting our commitment to supporting employees and their families. Equal Employment Opportunity (EEO) Employer
ICE is an Equal Opportunity Employer and encourages qualified veterans and individuals with disabilities to apply. ICE does not discriminate on the basis of race, sex, color, religion, gender, sexual orientation or preference, gender identity or expression, national origin or ethnicity, age, marital status, pregnancy, genetic information, disability, or veteran status, in accordance with applicable federal, state, and local laws. ICE is committed to providing a workplace that is inclusive and accessible to individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and provide reasonable accommodations to qualified individuals with disabilities. If you require a reasonable accommodation to apply for this position, please contact Human Resources at ******** or via email at ******** . Diversity and Inclusion
ICE has a deeply rooted and steadfast commitment to excellence and uncompromising integrity. We value innovative thinking, fresh perspectives, and personal initiative. Our leadership is dedicated to each employee's individual growth and well-being. At ICE, we welcome individuals from all backgrounds to join us in upholding these core principles. Pay Range: $15.00 - $22.50 per hour
