Administrative Assistant

The ideal candidate will be responsible for the following:
*Answer and route incoming calls with a professional demeanor.

*Promptly respond to website inquires and route as appropriate.
When necessary, coordinate with the Districts communication consultant on the responses.

*Maintain records of all correspondence and documentation in accordance with the Districts retention policies
*Assist the General Manager in preparing District employee payroll.
Coordinate with HR as needed
*Show the District building to potential rental prospects
*Maintain event rental calendars for the building and park
*Prepare rental contracts for execution, collect deposits and any fees, inspect facilities after events and coordinate deposit refunds.

*Coordinate events at the Districts park as needed
*Provide assistance to the General Manager and Park Manager as required
*Attend Board Meetings and take meeting minutes
*Help maintain an action list for the Districts Board and Consultants
*Assist the General Manager and the Districts Attorney in the creation of Board agendas
*Help coordinate communication between Board Directors, General Manager, Consultants and the Districts Attorney.

Qualifications Excellent written and verbal communication skills required Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite and Google Workspace High School Diploma required, some college preferred