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Our client, a growing firm located in Evanston, is looking for an Administrative Assistant to join their team!
You will work directly with the c-level executive staff and will play a vital role in the company's success.
Duties
Maintain awareness of current team dynamics and sentiments ("ear to the ground") Anticipate potential challenges and provide proactive solutions Oversee and monitor high-priority tasks, bringing them to attention for awareness and execution.
Manage and preserve schedule, including organizing appointments, meetings, and supporting travel itineraries.
Serve as a liaison with other departments, managing communication and project collaborations effectively.
Coordinate project stewardship, including tracking project deliverables, timelines, and resource allocation.
Including maintenance of SharePoint and Asana.
Assist in developing and maintaining a project prioritization framework to align with the strategic objectives of the science and technology teams.
Draft, revise, and proofread correspondence, reports, and presentations critical for executive and strategic decision-making.
Maintain the confidentiality of sensitive information with the utmost discretion.
Facilitate and delegate tasks to members of the team for organization of board meetings, panels, and corporate events within the division.
Ensure effective flow of information from the office, keeping all relevant parties informed and engaged in project progress.
* 3+ years in an office environment, preferably within the financial services industry
* High level of organization, accuracy, confidentiality, and attention to detail
* Ability to think critically, problem solve, multi-task, and prioritize work in order to meet deadlines
* Exceptional oral and written communication skills
* Advanced Microsoft Office skills, specifically Excel
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