About the job Administrative Assistant - Online Support (Remote)
The Administrative Assistant will assist with general administrative duties and day to day office operations.
There will be a range of key responsibilities so this is a great role for those who are flexible, have a can-do attitude, and who thrive in a fast-paced environment
Responsibilities: Greet and direct visitorsCoordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of foodProvide administrative support to the Principal and others as requested to include:Requesting information from clients such as census informationCreating and updating client checklistsUpdate CRM with policies, renewal dates, participants, premium, projections and documentsRequest and follow-up on signatures from client for renewal when necessaryCreate termination client vendor letters and follow through to make sure they are returned with signature and forwarded to the appropriate carrier(s)Print and binding of client presentations as neededPulling reports from carrier websites as neededAssist with set up of seminars (on and off site) and day of tasks as neededProvide office management duties to include but not limited to:Assist in review of service contracts on equipment from vendorsAssist in maintaining all office equipment to include copiers, shredders, postage machine, etc.
Be sure all equipment is kept in working order and coordinate with vendors if issues occurAssist staff in training of equipment when neededAssist in research, negotiating and price and purchase of office furniture and suppliesGet and distribute mail on a daily basis.
Send checks to corporate office.Order and maintain office supplies (paper, toner, kitchen supplies)Other projects as assigned by management. Requirements: Excellent verbal and written communication skillsGood interpersonal and customer service skillsExceptional organization skillsMust be a team playerAbility to work independentlyMust be able to manage multiple prioritiesAble to maintain confidentiality Experience: Excellent verbal and written communication skillsGood interpersonal and customer service skillsExceptional organization skillsMust be a team playerAbility to work independentlyMust be able to manage multiple prioritiesAble to maintain confidentiality