Administrative Assistant(Public Affairs)

Summary
This position supports the Joint Staff Public Affairs Office and as such, directly collaborates with fellow public affairs and administrative peers across the Joint Staff, Office of the Secretary of Defense, and U.S. Government. This position directly supports the Public Affairs Deputy Director and Director by enabling flat communications, interfacing with media personalities, assisting with administrative duties, and enabling the office to maintain visibility. This job is open to Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee. Federal employees - Competitive service
Current or former competitive service federal employees. Individuals with disabilities Military spouses Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations. Veterans Clarification from the agency
Federal employee means current and former permanent competitive service employees and special authorities (Interchange Agreement agency employees) may apply. Veterans eligibilities include 30% Disabled Vet or more, Individuals with Disabilities means Schedule A candidates are eligible to apply.Eligible EO 12721 and Military Spouse Preference (MSP) eligible under competitive and non-competitive appointment may apply. Duties
As an ADMINISTRATIVE ASSISTANT(PUBLIC AFFAIRS) at the GS-0303-8 some of your typical work assignments may include:
Serves as an administrative assistant for the Joint Staff Public Affairs office, providing administrative assistance and facilitating media relations to the 10+ team. Facilitates the conduct of meetings, conferences, working groups through efficient synchronizing and maintenance of calendars, correspondence, and analytic products. Research's, prioritizes, and follows up on incoming issues, including media research (traditional and social media), and concerns addressed to the Public Affairs office, including those of a sensitive or confidential nature. Performs a variety of administrative functions. Serves as an authoritative source of information within the office for administrative procedures. Facilitates the submission of awards, adhering to the JS submission processes and policies. Requirements Conditions of Employment Must be a U.S. citizen Males born after 12-31-59 must be registered for Selective Service Resume and supporting documents (See How To Apply) Suitable for Federal employment, determined by a background investigation May be required to successfully complete a probationary period Work Schedule: Full Time Overtime: Occasionally Tour of Duty: Flexible Recruitment Incentives: May Be Authorized Fair Labor Standards Act (FLSA): Non-Exempt Financial Disclosure: Not Required Telework Eligibility: This position may be telework eligible on an ad hoc basis. Employee must obtain/maintain a Critical Sensitive (Top Secret) security clearance Drug Testing Designated Position: Yes May be required to work other than normal duty hours including evenings, weekends, and holidays, and will be compensated within the scope/guidelines of government civilian employment. Qualifications
You may qualify at the GS-8, if you fulfill the following qualifications:
A. One year of specialized experience equivalent to the GS-7 grade level in the Federal service:
Communicating orally and in writing to internal and external audiences to include: Public Affairs offices, media personalities, and other Agency departments; Scheduling meetings, conferences, working groups through efficient synchronizing of calendars and correspondence; Creating presentations, letters and spreadsheets in support of executive meetings and special projects. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education
Substitution of education may not be used in lieu of specialized experience for this grade level.
All materials must be submitted by the closing date of the announcement. Additional information Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions. Interagency Career Transition Assistance Programs : This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: Noncompetitive Appointment Authorities : For more information on noncompetitive appointment authority eligibility requirements:
Persons with Disabilities - Schedule A
Special Hiring Authority for Veterans
Special Hiring Authority for Certain Military Spouses
Other Special Appointment Authorities Males born after 12-31-59 must be registered or exempt from Selective Service (see
The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.
Selective Service Requirement: Please visit for more information.
For more information, please visit Other Notes:
Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
Re-employed Annuitant: This position DOES NOT meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Competencies: Attention to Detail Oral Communication Writing Military Spouse Preference : If you are entitled to military spouse preference, in order to receive this preference you must choose the spousal eligibility in your application package referencing MSP Military Spouse Preference. Your preference entitlement will be verified by the employing agency. To claim Military Spouse Preference (MSP) please complete the Military Spouse PPP Self-Certification Checklist, save the document and attach it to your application package. Priority Placement Program (PPP) DoD Retained Grade Preference (RGP) : In order to receive this preference, you must choose to apply using the "Priority Placement Program, DoD Retained Grade Preference (RGP)" eligibility. If you are claiming RGP and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager as a priority applicant. Information and required documentation for claiming MSP may be found at the General Applicant Information and Definitions link below. To be eligible as a RGP, you must submit the following supporting documents with your application package: a signed Retained Grade PPP Self-Certification Che