Alamosa County - San Luis Valley Regional Airport, Administrative Assistant REPORTS TO: Airport Manager
FLSA STATUS: Non-exempt
SALARY GRADE RANGE: $17.00-$20.00 DOE
DATE ADOPTED: March 2024
CLOSE DATE: November 03, 2024
JOB SUMMARY:
This is a full-time/ hourly position.
An Airport Administrative Assistant performs a broad range of administrative, clerical, and public contact duties, and is a vital Airport team member.
40 hours/week, regular schedule Monday-Friday, and is subject to work weekends, evenings, and holidays as necessary to maintain the safe and continuous operation of the airport in compliance with Airport policies, local, state, and federal rules and regulations.
This position reports directly to the Airport Manager or Airport Operations Supervisor in his/her absence.
ESSENTIAL JOB FUNCTIONS: (The following are illustrative of essential functions to perform duties and responsibilities of the job.
The position may not be required to perform all duties listed, and may be required to perform additional tasks as needed by the Department.
)Creates/responds to emailsPicks up mail daily and distributes to appropriate staffCreates vouchers, purchase orders, accounts receivables/payablesAids airport management with research, typing and creating documents for various airport projectsAssists with record keeping and editing of documents to maintain FAA compliance with part 139Keeps airport website and social media platforms updatedAssists with quarterly newsletter Inputs payroll data for management to reviewAnswers office phone calls and takes messagesResponsible for grant monitoring, payment approvals, and receipt of paymentsUsing Quick-Books, tracks lease and other paymentsResponsible for monitoring, sending lease statements, invoices, and collection and deposit of lease payments into QuickBooks and the Treasurer's officeAids in helping track invoices and monitor departmental expenditures and revenuesEmails/communicates with airport tenants regarding yearly leases and eventsCreates credit card log and tracks credit card expendituresAssists with entering employee leave requests into department calendarAssists with finding sources of funding for airport projectsRegisters staff members for attendance at work-related conferences and training seminars; coordinates travel and hotel arrangementsTakes meeting minutes, sends out agendas and notifications to Airport Advisory Board membersEstablishes, assists staff with, and maintains filing systems for airport - paper and electronicScans documents and plans for electronic filingAssists with monitoring the airport parking lot paid system and related customer service mattersAttends department meetings when directedOther duties as required and assignedQUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
The requirements listed below are the minimum qualifications one must have as well as a representative of the knowledge, skill and ability required.
Knowledge:Quick-Books experience is requiredComputer/word processing to include Google Drive, MS-Word, Excel & PowerPointDocument preparation including letters, memos, agendas, forms, and other documentsAccounting or related experience is desired.
Airport or aviation experience is beneficial (airport management/operations, airline operations, pilot experience) Any experience with FAR part 139 regulations is desirableSkills:Detail orientedGood customer service skills and a positive attitudeEffective written communication skillsTime management skills, able to meet time sensitive deadlinesPrompt, dependable, effective team member Abilities:Willingness to learn ICS/NIMS training including IS100 and IS700Willingness to learn and train on a constant basis to improve aviation knowledge and professionalism Willingness to take paid training courses that may involve travel Ability to type 40 WPMAbility to read and interpret all instructions and manuals such as procedural manuals and safety manuals Ability to take initiative to and to accomplish all assigned tasks Ability to prioritize tasks and to adjust to changing priorities Ability to work unsupervised Ability to pass a background check and drug screening requiredEDUCATION AND EXPERIENCE:Quick-books experience requiredHigh school diploma or GED requiredCollege Degree not required, but preferredCO Driver's LicenseTwo years of office experience required PHYSICAL REQUIREMENTS, WORK CONDITIONS AND ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimal physical effort generally required in the performance of duties under typically office conditions.
Position requires the ability to operate a computer keyboard and standard office equipment at efficient speed.
The employee is frequently required to use hands to finger, handle, or feel objects, tools or controls, and to reach with hands and arms.
The position is required to stand, sit for long periods of time, talk and hear.
Hearing and vision correctable to normal ranges; close-up vision and the ability to adjust focus across an audience.
Occasionally, the position may stoop, bend, kneel, crouch, carry, twist and push and/or pull light to moderate amounts of weight.
The employee is required to communicate both orally and in writing.
Employee must be able to reach and manipulate objects, tools or controls, drive, and lift (at least 10 pounds but no more than 25 pounds).
The noise level may be very quiet to noisy depending on the situation.
The statements contained herein reflect general details as necessary to describe the essential functions of this job, the level of knowledge, skills and abilities typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.
Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
It is the policy of Alamosa County to not discriminate against any person with regard to all federally protected classifications including race, color, religion, sex, age, national origin, marital status, any disability, genetic information and testing, family and medical leave, sexual orientation and gender identity or expression.
This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.