Job Title: Administrative Assistant
Duration: 12 months
Shift: 8:00 AM to 4.30 pm
Location: Denver CO
Qualifications: This is a technical and non-technical position.
A minimum of a high school diploma is required. Technical Proficiency: The contractor shall be technically proficient in the skills necessary to fulfill the government's requirements, including the ability to speak, understand, read, and write English fluently.
The contractor shall be technically proficient in the Microsoft Office Suite to include basic computer knowledged. Prepares reports and other program documentation, prepares graphics presentations, plans and coordinates meetings/conferences, performs data entry, filing, and reproduction.
Applies familiarity with specialized and technical terminology to proofread and edit documents. There are seven (7) specified tasks that must be provided on an as required basis:
1.
Open mail and collate the documents and checks into batches.
The Debt Management Department receives up to 500 pieces of United States Postal Service (US Government Client) mail daily.
Each correspondence must be opened, removed from the envelope, and attached together.
Each correspondence is then put together in batches of 25.
2.
Input documents and check information into the DAPER application.
The opened and batched correspondence data must be entered for tracking and accountability purposes.
This is performed in the DAPER application.
A tracking number is then assigned to each correspondence.
3.
Scan documents and checks into the designated shared drive for further processing.
Documents are scanned into the local VA shared drive (paper to electrons) for further processing.
4.
Research incoming check refunds to determine the reason(s) for collection.
Determines the specific obligation, bill of collection, and claim number to apply to claim expenditure refunds to.
Evaluates whether collections apply with Appropriations Law and prepared vouchers to refund collections not in compliance.
Inputs collection information into subsidiary accounts receivable system for collections related to bills of collection.
Provide VHA Accounting with official back-up documentation to support inputs of collection information into subsidiary accounts receivable system for collections related to bills of collection.
5.
Create billing documents and debt notification letters.
Identifies the nature of the debt issue, Establishes Bills of Collection, and other billing documents by reviewing documents for missing or discrepant information, reviewing claims, and verifying eligibility.
Performs research and analysis to determine the validity and status of debt owed the Government in compliance with Federal Laws and VA debt collection policy and procedures.
Ensures language and address of filling correspondence is technically correct and that completed bills are recorded, printed, and mailed.
6.
Review and respond to correspondence relating to debts, third party subrogation cases and payments.
This includes researching, compiling, and preparing supporting accounts receivable documentation relating to existing debts for which suspension or termination has been requested.
7.
Perform follow-up research and review of aged accounts receivables to determine appropriate action.