**Job Title:** Administrative Coordinator
**Company:** Peter Kiewit Sons'
**Location:** Washington, D.C., US
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience:** 3
**Overview:**
Peter Kiewit Sons' is seeking a highly organized and motivated Administrative Coordinator to join our dynamic team in Washington, D.C. This part-time position offers an excellent opportunity for someone who is dedicated, detail-oriented, and adaptable in a fast-paced environment. The ideal candidate will contribute to our operational efficiency, ensuring that administrative tasks are handled smoothly and effectively, thereby supporting our mission of excellence in construction and engineering.
**Key Responsibilities:**
1. **Administrative Support:**
- Manage day-to-day administrative tasks, including scheduling meetings, handling correspondence, and maintaining files and records.
- Coordinate travel arrangements and itineraries for team members when necessary.
- Process and track expense reports, invoices, and purchase orders.
2. **Communication:**
- Serve as the first point of contact for internal and external inquiries, providing exceptional customer service and ensuring that all communications are handled professionally.
- Prepare, edit, and distribute internal and external communications, including memos, reports, and presentations.
3. **Project Coordination:**
- Assist in the planning and coordination of office events, meetings, and conferences.
- Support project managers with administrative tasks related to specific construction or engineering projects.
4. **Data Management:**
- Maintain and update databases, ensuring the accuracy and integrity of information.
- Assist in data entry and documentation for various administrative functions.
5. **Office Organization:**
- Ensure the office environment is organized, efficient, and conducive to productivity.
- Manage office supplies inventory and place orders as needed.
6. **Reporting:**
- Compile and generate reports as required to assist management in decision-making processes.
- Monitor deadlines for tasks and assist in keeping the team on track.
7. **Ad Hoc Duties:**
- Perform additional administrative duties as assigned by management to support various departments when necessary.
**Requirements:**
- **Education:** Associate degree or equivalent experience in business administration or related field preferred.
- **Experience:** Minimum of 3 years of administrative experience, preferably in a corporate or construction-related environment.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
- **Personality Traits:**
- Motivated: Self-driven, with a strong desire to take initiative and pursue excellence.
- Dedicated: Committed to performing responsibilities with diligence and integrity.
- **Soft Skills:**
- Attention to Detail: Strong organizational skills and a meticulous approach to tasks.
- Adaptability: Ability to thrive in a fast-paced, changing environment and manage multiple priorities effectively.
**Benefits:**
- Gym membership to support a healthy lifestyle.
- Opportunities for travel related to project coordination and client engagements.
- Life insurance for peace of mind.
**Working Environment:**
At Peter Kiewit Sons', we foster an environment that encourages autonomy and independence. We trust our employees to excel in their roles, providing them with the freedom to manage their responsibilities creatively and effectively.
**Application Deadline:** September 29, 2024
**Equal Opportunity Statement:**
Peter Kiewit Sons' is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
