**Job Title:** Administrative Coordinator - Remote Work
**Company:** Procter & Gamble
**Location:** New York City, New York, US
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
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### Job Description:
As an Administrative Coordinator at Procter & Gamble, you will play a crucial role in supporting our diverse teams. This position offers the flexibility of remote work while maintaining a strong connection to our mission of pioneering change and setting industry benchmarks. We are seeking a dedicated and resilient individual who possesses strong leadership and problem-solving skills to help streamline our operational processes.
#### **Key Responsibilities:**
1. **Administrative Support:**
- Manage calendars, schedule meetings, and coordinate logistics for team events and virtual gatherings.
- Prepare and distribute meeting agendas, minutes, and follow-up on action items to ensure timely completion.
- Organize and maintain digital filing systems to ensure all documents are easily accessible and well-documented.
2. **Communication Management:**
- Serve as the primary point of contact for internal and external communications, ensuring timely responses and follow-ups.
- Draft, proofread, and edit correspondence, reports, and presentations while maintaining a high level of professionalism and clarity.
3. **Time Management & Prioritization:**
- Analyze and prioritize incoming requests and tasks efficiently to support team objectives.
- Assist in tracking project timelines and deliverables and ensure that deadlines are met.
4. **Problem-solving and Continuous Improvement:**
- Identify areas for process improvement and propose solutions to enhance operational efficiency.
- Handle unforeseen challenges by developing creative and effective solutions to keep projects on track.
5. **Team Collaboration:**
- Collaborate with cross-functional teams to align administrative processes with overall business goals.
- Support team members in resource allocation and provide backup assistance as required.
6. **Financial Coordination:**
- Assist in budget management and tracking expenses to ensure adherence to company policies.
- Process invoices and handle reimbursement requests in a timely manner.
7. **Training and Onboarding Support:**
- Support new team members during the onboarding process by coordinating schedules and providing necessary resources.
- Assist in organizing training sessions and workshops to foster an environment of continuous learning.
#### **Requirements:**
- **Education:**
- Bachelor's degree or equivalent experience preferred.
- **Experience:**
- Minimum of 3 years of administrative experience in a corporate setting.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools (e.g., Trello, Asana, Monday.com).
- Familiarity with data management systems and document management tools.
- **Personality Traits:**
- Resilient: Ability to adapt to changing environments and bounce back from setbacks.
- Dedicated: Committed to delivering high-quality work and supporting team objectives.
- **Soft Skills:**
- Strong leadership qualities with experience in guiding peers or managing projects.
- Excellent problem-solving skills with a proactive approach to overcoming challenges.
- **Communication Skills:**
- Exceptional verbal and written communication skills with the ability to interact with diverse stakeholders.
#### **Benefits:**
- Company-provided equipment to facilitate remote work.
- Attractive joining bonus as a part of our commitment to attracting top talent.
- Comprehensive dental insurance to support your health and well-being.
#### **Working Environment:**
Join a dynamic and innovative team at Procter & Gamble, where you will be part of an organization that pioneers change and establishes industry benchmarks. Our collaborative culture fosters personal and professional growth, helping you navigate the complexities of a dynamic operational environment.
#### **Application Deadline:**
Please submit your application by **October 22, 2024**.
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**Equal Opportunity Statement:**
Procter & Gamble is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other legally protected status. All qualified applicants are encouraged to apply.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
