What You'll Do:
Processes discipline packets
Types, copies, logs and serves employee Pre-Disciplinary Conference Notices
Manages hearing schedule
Distributes Pre-disciplinary packets
Completes confidential documents/materials
Maintains database for grievances filed by unions and exempt employees
Responsible for preparing correspondence and reports from rough draft /dictation
Composes and types correspondence
Screens incoming calls and responds to inquiries
Assigns grievance numbers
Maintains grievance files
Handles grievance communication between management and unions and employees
Tracks union leave
Compiles data related to collective bargaining and negotiations Assists employee equal opportunity (EEO) staff with hearings and reports
Compiles information for position statements for EEO complaints
Assist Correctional Warden Assistant 2 and acts as back-up to Wardens Administrative Professional 4
Opens, logs and distributes mail, answers phones, greets visitors, files, and maintains inventory of supplies/orders as needed
Prepares records retention and disposal schedules and monitors record transfers
Collects, correlates/mails monthly reports
Substitutes as Warden's secretary
Assist committees (e.g. local control, publication screening, etc)
Coordinates daily work flow of assigned area(s)
Revises content of manuals and notebooks, maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions
Performs other duties as required
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills:
Administrative Support/Services, Clerical & Data Entry, Customer Services, Operational and Administrative Support, Organizing and Planning, Customer Focus, Teamwork, Time Mangement and Confidentiality.
