About Us:
Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) certified performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.
About the position:
TJFACT is seeking to hire an Administrative Support Specialist to support our United States Department of State (DOS) Diplomatic Technology (DT - formerly IRM) client in Washington, DC.
The Administrative Support Specialist will provide a wide range and scalable administrative support services to support DT.
This individual will directly support the DT/EI/RDTC team.
Note - this role is a 6-month temporary position. DUTIES AND RESPONSIBILITIES: Schedule meetings and escort visitors to our buildings.Assist visitors and new/departing staff with administrative tasksTrack traveler Visa process and update our MFT tracking systemManage RDT Calendar including events coordination, office activities/meetings.Take notes for meetings and callsAnswer routine correspondence and calls, pointing customers to open ticket or POCPerform routine data entry, reformattingPrepare Time and Attendance reportsOrder supplies for RDT Front Office including paper and printer cartridgesUse Department online tracking systems like ILMSPerform basic bookkeeping for allocated budget and ordering routine itemsTrack and keep GOV maintenance and travel logsBackup the program assistant for processes around travel including E2 system.Updating spreadsheets and other data entry tasks; Creating email templatesAssist in looking at RDT procedures and identifying means to streamlinePerform other administrative duties as assigned. REQUIRED QUALIFICATIONS: Years of experience and Educational Requirements
4 to 7 years of directly related technical experience.High School DiplomaProven knowledge of office administrative supportHighly organized, detail-oriented, and capable of managing sensitive information with confidentiality and integrity.Demonstrated experience in taking notes, scheduling meetings, and appointments, and provide assistance to visitors.Proficiency in the entire Microsoft (MS) Office Suite, including but not limited to Word, Excel, PowerPoint, Visio, Outlook, and ProjectDemonstrated experience in problem solving and attention to detail.Strong organizational and planning skillsExcellent time management skills and ability to multi-task and prioritize work.Functional knowledge in business processes, office management, computer applications, and customer servicesExcellent written and verbal communication skillsActive Security Clearance BENEFITS: Medical, Vision and Dental Insurance401-K plus matchPaid Vacation daysPaid holidaysShort Term and Long-Term DisabilityVoluntary Term Life TJFACT is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.
EOE/Minority/Female/Disabled/Veteran.
We reserve the right to modify or revise the job descriptions in part or in its entirety.
Reasonable accommodations will be made in accordance with governing law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR 60-1.35(c)