Contract Officer, Purchase Associate

Contract Officer, Purchase Associate Job No: 496533
Department: CONTRACT ADMINISTRATION
Local Title: Contract Officer, Purchase Associate
Budget Title: Purchase Associate
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative, Finance

Are you looking to take your career to new heights with a leader in healthcare?
SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers.
As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world.
We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.


Bargaining Unit:

UUP

Job Summary:

The Department of Contracts and Procurement at SUNY Downstate Health Sciences University is seeking a full-time Purchase Associate/Contract Officer.
The successful candidate will:

Facilitate, manage, and executive the State procurement processes, per all applicable rules and regulation to establish contracts Provide legal review for a multitude of transactions proposed by entities for compliance with applicable laws, rules, regulation sand policies of respective funding source(s), including but not limited to state, federal, private and grant funds.
Provide legal review of documents generated by departments and external organizations for legal sufficiency and compliance with applicable laws, rules, regulations and policies.
Provide legal review of affiliation agreements for students, residents and fellows performing clinical training at other training sites, and for those performing clinical training from other educational institutions.
Provide legal review of managed care and other revenue agreements and transfer and referral agreements for compliance with applicable laws, rules, regulations and policies.
Process such agreements through to approval by appropriate NY State agencies.
Consult with departments and affiliated organizations and corporations to maintain to develop appropriate agreements, and secure necessary review agency approval, to manage their relationships with internal and external entities, including but not limited to memoranda of understanding, employment agreements and funding agreements.
Develop ongoing relationships and interact with clinicians in order to understand and serve the needs of the business and source goods and services accordingly.
Develop positive supplier relations.
Negotiate on behalf of the hospital and the campuses.
Collaborate with clinical departments, appropriate State Offices and clerical staff to ensure timely and accurate turnaround of requisitions and purchase orders.
Plan, evaluate and oversee purchases of capital equipment and contracts for appropriate services to ensure cost-effective engagements.
Consult with departments to identify and determine purchasing needs and specific requirements.
Obtain and analyze a variety of product and service information, i.e., price structure, payment terms, contractual arrangements, servicing and warranty coverage, etc.
Coordinate, monitor, and maintain department activities to ensure timely, accurate and efficient processing of purchasing requests.
Monitor placement of orders with appropriate vendors.
Maintain effective communication with department heads, staff and outside agencies.
Meet regularly with vendors and sales representatives to evaluate products and services offered.
Act as liaison during the procurement lifecycles.
Maintain current knowledge of trends and developments related to the field.
Support the Contracts & Procurement Team as needed and/or required.
Required Qualifications: Contract procurement and administration experience in a public sector environment.
Knowledge of applicable laws, rules, regulations and policies and the ability to communicate same to user departments, vendors and review agencies.
Preferred Qualifications: Juris Doctor with a minimum of 3 years of experience in a business-related or legal field.
Outstanding collaborative leadership skills.
Negotiation planning and execution.
Customer service and interpersonal relationship building.
Project management, implementation, and coordination skills.
Communication and presentation skills.
Analytical ability to understand and define critical issues and develop a fact based solution in consideration of all of the alternative available.
Willingness to constructively dissent and challenge leadership thinking.
Supply chain management skills.
Exposure to formal Strategic Sourcing methodologies.
Comfort and experience with Excel, Access and Power Point.
Understanding of financial analysis and controls.
Training, development, and mentoring of other procurement professionals.
Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

SL-4

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.
If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at ******.


Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.


Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.


If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ******

Advertised: September 20, 2024 Eastern Daylight Time
Applications close: