Title: Corporate Paralegal
Location: White Plains, NY
Under the direction of the Compliance Manager, the Paralegal will independently manage multiple tasks relating to record management, project tracking, budgeting, invoice management, and administrative support.
The Paralegal will support members of the Legal and Compliance teams with various projects and strategic initiatives, working with both internal and external partners on legal, compliance, and related matters.
The Paralegal will develop, implement, and maintain appropriate processes and protocols to support compliance, tracking, and reporting requirements.
They will work with minimal supervision and be responsible for making a range of decisions, escalating to the manager when appropriate, and updating the manager on a regular basis.
Job Duties:
Compliance Management Support and Reporting:
Actively supporting compliance management efforts by developing and maintaining department guidelines, protocols and processes, including managing systems used to monitor progress and the timely implementation of Legal and Compliance projects
Drafting and maintaining Standard Operating Procedures (SOPs), manuals, and other written guidance for internal associates and external partners to support compliance management responsibilities
Researching and tracking regulatory developments to update Compliance policies and procedures
Reviewing and interpreting legislative bulletins and comparing legislative requirements to current work processes to determine if changes are needed to processes, systems, or forms in order to maintain compliance requirements
Identifying, recording, investigating, and escalating alleged non-compliance with laws, regulations, and company policies for appropriate handling
Working collaboratively with business units and/or other internal and external stakeholders as needed in connection with assigned duties
Participating in the Company Compliance Action Team to help implement compliance requirements
Participating in the evaluation of overall process effectiveness, identifying areas for process improvements
Leading effort and working with internal Subject Matter Experts to review and revise compliance training in accordance with requirements and company guidelines
Working closely with Training and Organizational Development to ensure that required compliance training is completed
Staying current on department functions, systems, and procedures, understanding how processes and systems interact and affect other areas of the company
Working independently, making daily decisions for the department relating to processes and procedures
Records Management and Reporting:
Supporting records management, including tracking, organizing, and filing contracts, legal documents, presentations, and correspondence, including overseeing the effective use of Legal Tracker for legal, compliance, and general records management
Maintaining an inventory of legal and compliance SOPs, tracking review due dates, and coordinating reviews of SOPs with management
Assisting with corporate transactions (e.g.
contract review, due diligence management, document reviews)
Developing and distributing new and enhanced reporting for litigation and other legal-related matters
Collecting, preparing, and reviewing documents and other information related to business transactions, litigation, or other requests, and tracking matters to completion
Recommending and implementing enhancements and process improvements based on assessment of available regulatory and compliance systems and processes
Budgeting and Invoice Management:
Regularly reviewing department budgets and reports to identify concerns or issues with established budget levels, escalating as appropriate to management and stakeholders
Effectively using electronic systems for legal expense management (e.g.
customizing systems, setting-up and maintaining matters, processing legal invoices for payment, performing budget tracking and reporting)
Collaborating with Legal and Compliance teams, Finance, and other business partners to ensure accurate budgeting and invoice management
Ensuring all payments are approved and paid timely, researching and resolving any billing issues or payment matters, as needed
Administrative Support:
Scheduling meetings, facilitating discussions, documenting project plans and requirements, and keeping projects on track through completion
Preparing PowerPoint presentations and other periodic reports, as needed
Assisting with the communication and tracking of compliance updates to external partners (e.g.
MGUs and TPAs)
Creating and distributing customized reports using various electronic systems (e.g.
RegEd CODE tasks related to assigning and closing records)
Effectively managing sensitive issues and maintaining confidentiality
Recommending and implementing enhancements and process improvements based on assessment of available regulatory and compliance systems and processes
Performing other duties, as assigned, while complying with all policies and standards
Job Qualifications:
Demonstrated experience identifying, defining, and resolving problems, including collecting and interpreting data to establish facts, draw valid conclusions, and provide effective resolutions, required
Demonstrated experience working as part of a team developing cooperation and collaborative work efforts toward solutions that benefit all parties involved, required
Demonstrated experience applying sound decision-making when dealing with multiple alternatives and choices, required
Experience with legal research engines (e.g.
Westlaw), required
Ability to learn and use electronic compliance programs (e.g., RegEd (Code), Thomson Reuters Legal Tracker), required
Demonstrated knowledge of the insurance industry, business units, and regulatory requirements
Proven excellence with Microsoft Office, especially Word, Excel and PowerPoint
Proven research, problem-solving, and analytical skills, including experience using various websites and reference manuals/tools
Demonstrated effective verbal and written communication skills, with the ability to convey information to internal and external customers in a clear, accurate, focused, and concise manner, conforming to proper rules of punctuation, grammar, diction, and style
Demonstrated ability to document procedures and activities in a manner that is understandable to others and prepared using a prescribed format
Demonstrated high level of attention to detail and excellent organizational skills
Proven experience leading projects, with the ability to manage multiple priorities simultaneously
Demonstrated ability to take decisive action
Bachelor's Degree in a relevant field OR Paralegal Certification in corporate and/or transactional matters
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