Executive Assistant The Executive Assistant/ Program Analyst will be supporting the administrative functions and program analysis activities. This role requires an individual with strong initiative, intelligence, and the ability to be a self-starter. The successful candidate will manage a broad range of tasks from executive assistance to program analysis, ensuring the smooth operation and successful execution of divisional goals.
Duties & Responsibilities: Administrative Support:Provide high-level administrative support to the Division leadership and teamManage calendars, schedule meetings, and coordinate travel arrangementsPrepare and edit correspondence, communications, presentations, and other documentsHandle confidential and sensitive information with discretionProgram Analysis:Conduct research and data analysis to support program planning and decision-makingMonitor program metrics and performance indicators to ensure alignment with strategic goalsPrepare comprehensive reports and presentations on program outcomes and recommendationsCollaborate with cross-functional teams to gather and analyze data relevant to program objectivesProject Coordination:Plan, coordinate, and oversee smaller projects to ensure they are completed on time and within budgetTrack project progress, identify risks, and develop mitigation strategiesCreate detailed project plans, timelines, and status reportsSupport strategic initiatives, activities, and projects to successful completionProcess Improvement:Identify opportunities for process improvements and efficiencies within the divisionDevelop and implement new administrative systems and proceduresProvide training and support to team members on new processes and toolsCommunication and Coordination:Act as a liaison between the Division Director, team members, and external stakeholdersFacilitate effective communication within the division and across departmentsOrganize and coordinate team meetings, events, and offsite activitiesOther duties may be assignedQualifications: Preferred: Bachelor's degree in Business Administration, Program Analysis, or a related fieldMinimum of 3-5 years of experience in an administrative, program analysis, or similar roleConsumer Product Goods industry experience preferred Proven ability to manage multiple tasks and projects simultaneouslyStrong organizational, analytical, and problem-solving skillsExcellent written and verbal communication skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and analysis toolsAbility to work independently and take initiative in a fast-paced environment, with a contagious positive, can-do attitudeDetail-oriented and ability to work across many different workstreamsLearns quickly and can assimilate large amounts of information and make good decisions to result in a positive outcomeHigh level of discretion and confidentialityPay: $75k-$100k DOE