Executive Administrative Assistant

Responsibilities Calendar Management: Organizing and managing the executive's schedule, setting up meetings, appointments, and travel arrangements, and ensuring there are no conflicts.Communication Handling: Screening and prioritizing phone calls, emails, and other communications.
The administrator often acts as a gatekeeper, deciding which communications reach the executive.Document Preparation: Drafting, reviewing, and editing correspondence, reports, presentations, and other documents on behalf of the executive.Meeting Coordination: Organizing and coordinating internal and external meetings, including preparing agendas, taking minutes, and following up on action items.Travel Arrangements: Planning and organizing domestic and international travel, including booking flights, accommodations, transportation, and preparing itineraries.Project Management: Assisting with or managing specific projects as assigned by the executive, which may involve research, coordination across teams, or event planning.Budgeting and Expense Reporting: Tracking and managing budgets, preparing expense reports, and ensuring that all financial documentation is accurate and submitted on time.Confidentiality: Handling sensitive information with discretion and ensuring confidentiality of executive communications and decisions.Office Management: Overseeing office operations, supplies, and resources to ensure the executive's working environment is optimal. Qualifications Bachelor's degree or equivalent experienceExperience in administrative roleStrong written and verbal communication skillsAbility to work in high intensity, fast-paced environment