Job Description: We are seeking a highly skilled and detail-oriented Executive Assistant with extensive experience in the Defense Travel System (DTS) to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will exhibit exceptional organizational skills, discretion, and a proactive approach to managing tasks in a fast-paced, dynamic environment. Active Top Secret or TS/SCI required.
\n Responsibilities:Administrative Support:Provide direct administrative assistance to senior executives, including calendar management, meeting coordination, and communication support.Draft, review, and edit correspondence, reports, and presentations with attention to detail and accuracy.Maintain and organize confidential files and documents in compliance with organizational policies.Defense Travel System Management:Plan, book, and manage travel arrangements for executives using DTS, ensuring compliance with applicable regulations and policies.Process travel authorizations, vouchers, and expense reports in a timely manner.Resolve travel-related issues, liaising with travel offices, vendors, and support staff as needed.Stay current with DTS updates and changes to travel regulations, providing training or guidance to team members as necessary.Meeting and Event Coordination:Organize and schedule high-level meetings, conferences, and events, including preparation of agendas, materials, and logistical arrangements.Record and distribute meeting minutes and track action items to ensure follow-up.Communication and Liaison:Act as a key point of contact between executives and internal/external stakeholders.Handle sensitive information with the utmost confidentiality and professionalism.Process Improvement:Identify and implement process enhancements to streamline administrative and travel management workflows.Assist in the development of standard operating procedures (SOPs) related to administrative tasks and DTS operations.
\n$80,000 - $100,000 a year
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