Position Summary The Site Coordinator performs accounting and administrative tasks for multiple projects, including field purchasing, vendor set up, electronic time keeping, overseeing the site hire-in process, completing hiring and termination forms, completing weekly cost summaries, and internal and customer reporting as required. This position also involves completing weekly progress reports, assisting with proposal development, and assisting with proposal estimates as needed.
This position requires frequent travel and the ability to work for long periods (up to several months) at construction projects based at power plants and other locations throughout the continental U.S.A. The identified candidate must be able to fluctuate work schedules.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to accomplish each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s) Set up and manage site purchasing for various job items including rental tools and equipment. Maintain an organized purchase order log and rental equipment log on each project. Store appropriate project documents within SharePoint for all commercial items. Review vendor invoices on assigned projects for accuracy before providing instructions for processing. Enter employees' time for various projects into the timekeeping system daily and make any necessary reconciliations. Complete all necessary internal project tracking and external customer reporting. Coordinate the hire-in process and prepare all relevant hire-in paperwork including company-specific forms and required documentation. Maintain confidential employee files during the project and submit them to human resources following project completion. Provide employees with proper forms to make payroll changes and submit completed paperwork to the payroll department. Maintain effective communication with both site team and corporate office for the duration of a project. Provide administrative support to local office and shop personnel, including expense reports and other office support tasks. Work with vendors and the accounting team to collect final invoices and true up Purchase Orders to close out projects. Position Qualifications Strong decision-making and problem-solving skills are required. Capable of multi-tasking, highly organized, with excellent time management skills. Proficiency in Microsoft Office Suite is required (Outlook, Excel, Word). Must be computer literate and able to communicate effectively in both written and oral forms. Willing to travel to support project administration activities. Skills and Abilities 2 years in construction administration or support role.
Proficient in Word, Excel, Outlook, InEight, PowerBI.
Pay: $26.00 - $32.00 per hour
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