Finance and Grants Management SpecialistThe Division of Pulmonary, Allergy, and Critical Care Medicine (PACCM) is comprised of a team of outstanding clinicians, scientists, and scholars dedicated to improving the lives of patients with serious lung disease. Our goal is to provide outstanding clinical and research training to the next generation of leaders in Pulmonary, Allergy, and Critical Care Medicine. We are committed to strong clinical investigations including the evaluation of new pharmacologic agents, which offer potentially promising therapeutic benefits, as well as outcome studies which characterize clinical parameters to effect positive changes in patient care.
Duties include: Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.Develop, prepare, and finalize project budgets, and provide budget justification.Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.Develop and communicate reports supporting project status; create effective forecasting and decision aides.Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.Understand, apply, and advise on university and government policies for projects.Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.Participate in and contribute to process improvements. Lead other staff in group projects.May participate as a mentor and provide cross-training as needed.DESIRED QUALIFICATIONS: 2 + years of experience of professional level accounting and/or finance experience.Experience with current Stanford financial systems (i.e. ReportMart3, OBI, SeRA, etc.)Knowledge of RMG and OSR processes.Cardinal Curriculum completed or completed within the first year of employment.Excellent attention to detail.Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.Knowledge and ability to understand, interpret, and communicate university policies and procedures.Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences & client groups.EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and year three of job-related experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Basic knowledge of governmental regulations.Ability to understand, interpret, and communicate policies and procedures.Excellent oral, written, and communication skills.Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.Strong accounting skills; knowledge of accounting principles.Ability to complete Cardinal Curriculum I and II within first year in role.Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.Competency in project management.Ability to work well independently, but also to seek or offer assistance when needed.Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.Excellent time management and organizational skills.CERTIFICATIONS & LICENSES: Cardinal Curriculum I and II must be completed to remain in this position.Certified Accountant or Auditor or similar credential desired.PHYSICAL REQUIREMENTS: Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.Rarely lift, carry, push and pull objects weighing 11-20 pounds.WORKING STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
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