Please see Special Instructions for more details.Application Package must include:
Online ApplicationResumeNames, addresses, email and telephone numbers of three (3) professional references
In order to better serve our customers, PVCC will only accept online applications. PVCC will not accept hand-delivered applications or applications submitted by mail, email, or fax. Cover letters and resume/curriculum vitae must be attached electronically to the online application.
References & criminal background checks required.
Piedmont Virginia Community College is an Equal Opportunity, Affirmative Action Employer.
We value and support the diversity of our students, faculty, and staff. We seek to promote an understanding and appreciation of differences by creating an inclusive environment embracing individuals with diverse backgrounds, experiences, and aspirations.
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at ******** , or DBVI at ******** .
Posting Summary Working Title: Grants Specialist
Role Title: Education Support Specialist III
Role Code: 29144-SW
FLSA: Nonexempt
Pay Band: Position Number: 282W0025
Agency: Piedmont Virginia Community College
Division: Piedmont Virginia Community College (Div)
Work Location: Albemarle - 003
Hiring Range: $31.95/hour
Emergency/Essential Personnel: No
EEO Category: Full Time or Part Time
Part Time: Part Time
Telework options: Telework options are subject to change based on business needs.
Bilingual or multilingual skill requirement or preference: Work Schedule:Daytime hours, Monday through Friday—29 hours or less per week—this position requires in-person availability.Sensitive Position: No
Job Description:
Piedmont Virginia Community College (PVCC) is seeking a detail-oriented Grant Specialist focused on post-award grant management. This role will ensure compliance with grant requirements, maintain accurate financial and administrative records, and support effective grant implementation. The ideal candidate is organized, proactive, and has strong problem-solving skills to support PVCC's mission through the management of grant funds.
Key Responsibilities:Ensure all grant activities are in compliance with the terms, conditions, and regulations of funding agencies.Regularly monitor grant expenditures to verify alignment with budget allocations, reporting any discrepancies to the Director.Maintain awareness of grant-specific requirements, policies, and best practices.Utilize grant software to track all grant expenditures, maintain organized financial records, and collaborate with PVCC's finance team for accurate reconciliation of funds.Prepare detailed financial reports for funders, ensuring all data is accurate, complete, and submitted on time. Documentation & Record Maintenance:Utilize grant software to create and manage grant files, ensuring documentation is up-to-date and readily accessible for audits or reviews.Track milestones and reporting deadlines, proactively coordinating with relevant departments to ensure timely submissions.Monitor and document any changes or amendments to grant agreements, updating necessary records. Initiative & Problem Solving:Address challenges in grant administration by identifying issues, evaluating possible solutions, and implementing strategies in collaboration with the Director.Act as a resource for program managers and other departments regarding grant compliance and financial tracking. Communication & Coordination:Work closely with internal departments, including finance, academic programs, and external partners, to support grant implementation.Provide training and guidance to staff involved in grant projects, ensuring they understand grant terms, reporting expectations, and compliance requirements. Special Assignments:May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications: Experience:Strong experience in post-award grant management, finance, or related fields.Demonstrated experience in financial tracking, record keeping, and compliance management.Skills and Competencies:Strong attention to detail, accuracy in record keeping, and ability to meet deadlines.Proficiency in interpreting grant contracts and terms.Effective problem-solving skills with the ability to take initiative.Strong communication skills to work with various stakeholders.Familiarity with relevant grant management software and financial tracking systems is a plus.Additional Considerations:Additional education in a related field.Operation of a State Vehicle: No
Supervises Employees: No
Required Travel: minimal
Posting Number: WGE_2256P
Recruitment Type: General Public - G
Number of Vacancies: 1
Position End Date (if temporary): Job Open Date: 11/08/2024
Job Close Date: 12/08/2024
Agency Website: pvcc.edu
Contact Name: Human Resources
Email: ********
Phone Number: ********
Special Instructions to Applicants: Application Package must include:Online ApplicationResumeNames, addresses, email and telephone numbers of three (3) professional references
In order to better serve our customers, PVCC will only accept online applications. PVCC will not accept hand-delivered applications or applications submitted by mail, email, or fax. Cover letters and resume/curriculum vitae must be attached electronically to the online application.
References & criminal background checks required.
Piedmont Virginia Community College is an Equal Opportunity, Affirmative Action Employer.
We value and support the diversity of our students, faculty, and staff. We seek to promote an understanding and appreciation of differences by creating an inclusive environment embracing individuals with diverse backgrounds, experiences, and aspirations.
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