Human Resource (Onboarding) Manager

Openings as of 6/24/2024

We are only accepting applications for the jobs listed below.
Human Resource (Onboarding) Manager

JobID: 2682
Position Type:
Human Resources

Date Posted:
6/7/2024

Location:
Central Office

HR Manager (Onboarding) Job Description
Revised 5.13.24
Term/contract:
12-month Position
Department:
Human Resources -
Operational Excellence
Primary Reporting Location:
District 97 Central Office
260 Madison St
Level:
Manager
FLSA Status:
Exempt
Commensurate with experience
Date Available:
TBD
About the District
Oak Park Elementary School District 97 is a PK-8 elementary school district serving the students of Oak Park in Cook County, Illinois. Oak Park is a village in Cook County, Illinois, adjacent to Chicago. It is the 29th-most populous municipality in Illinois with a population of 54,583 as of the 2020 U.S. Census. The district consists of 8 elementary schools and 2 middle schools which serve 5,532 students.
Oak Park School District is a highly diverse and welcoming school community for all. Our community has a history of being forward-thinking and inclusive. We are racially and economically diverse with about 46% of our students identifying as African-American, Hispanic, multiracial, or Asian.
Portrait of a District 97 Leader:
Champions the vision of the school district.
Leads with an unrelenting commitment to serve ALL students.
Embraces the connection between public school leadership, student learning and equity.
Aspires to the highest standards of integrity, professionalism and confidentiality.
Models a forward-thinking and innovative mindset.
Stewards public funds with a high sense of responsibility.
Balances a drive to lead with an awareness of the cross-functional nature of district work.
Demonstrates the ability to organize teams to achieve common goals.
Generates a culture of care for, learning with and service to the community.
Demonstrates a passion to work in collaboration with a culturally, racially and linguistically diverse district team of administrators, educators and staff in all roles.
Actively seeks feedback, including critical feedback intended for professional growth.
Courageously addresses adult behavior that does not meet professional expectations.
About the Role
The Human Resources Manager serves as the initial point of contact for licensed employees' issues and inquiries related to licensure, evaluation, probationary periods, and employment issues. The HR Manager tracks and maintains all personnel-related records, prepares local, state, and federal reports, assumes responsibility for the day-to-day operations of the Human Resources Department for employees, researches and prepares information for use during collective bargaining, and supports the Senior Director of Human Resources.
Licensed employees include all OPTA, OPTAA, OPESP, and SEIU members as well as administrators and staff considered as educational support personnel according to the Illinois School Code.
Onboarding
Performs extensive and complex processing of employee records related to all employment processes while complying with all District, State, and Federal regulations, and collective bargaining agreements.
Stays abreast of HR operations and activities, collective bargaining agreements, employment-related laws and regulations, and District personnel and payroll policies.
Collaborates with the HR team in applying applicable knowledge in optimizing HR's systems in an effort to best support the district and staff.
Collaborates with the Senior Director of HR to ensure district vacancies are posted and up-to-date, in addition to creating recruitment materials for various events, websites, and publications.
Prepares employment documents for new employees.
Processes all employment paperwork, ensuring candidates are properly onboarded and provided a welcoming experience.
Prepares contracts and salary letters for certified staff.
Utilizes knowledge of laws, union contracts, and district policies to provide exceptional customer service and legally compliant hiring processes.
Assists in the preparation of the annual work calendars for each employee category.
Coordinates with administration the list of staff to be recalled to employment. Prepare documents for recall with assignments, pay rates, hours, and workdays.
Ensures employee information is entered accurately and timely, communicating regularly with other departments and anticipated supervisor/s.
Maintains a system for personnel records to provide a comprehensive, efficient, accurate, and current record of all matters pertinent to employment, probationary status, transfer retirement, leaves, promotion, and all other actions.
Records and Reporting
Enters new employee information, maintains Human Resource Information System records and compiles reports from the database as needed.
Maintains records for longevity and retirement bonuses.
Assist in the collection, recording, reporting, and preparation of documents and data.
Prepares reduction in force lists and related materials pertinent to the implementation, review, and effectuation of reductions in force and bargaining reductions in force.
Maintains and updates all seniority lists and recall lists.
Participates in the maintenance of personnel files for all employees in compliance with contractual and legal requirements.
Assists in the preparation of the personnel report for Board of Education Meetings.
Prepares state and federal reports as directed.
Process employee status change requests, contract adjustments, and resignation/termination paperwork for all employees and support services where human resources services are provided.
Prepares personnel-related reports for the district's union's and other departments as needed.
Maintain the district's list of current contracts for all district employees (union and non-union), including certified, non-certified, administrators and consultants.
Maintains the district's current file of job descriptions and participates in their review at least annually. When needed, support the revision process, updating the job description file appropriately.
Act as liaison for payroll for all staff
Other Human Capital Processes
Processes unemployment claims, prepares documentation for unemployment hearings, and responds to requests for information related to unemployment.
Maintains and completes paperwork for unemployment claims against the district.
Supports TRS and IMRF data entry and compliance.
Assumes other duties as assigned.
Content Knowledge, Skills, and Abilities Required:
Customer service oriented
Basic knowledge of human resources areas including FLSA and unemployment.
Handles confidential information discreetly and professionally.
Ability to exercise appropriate initiative and work independently.
Excellent organizational and time management skills.
Excellent computer skills (running reports, data entry, spreadsheet management, file management, and word processing.
Ability to manage multiple projects, tasks, and timelines at the same time. Ability to use discretion and exercise sound judgment.
Critical thinker and problem solver.
Strong interpersonal skills.
Effective oral and written communication skills.
Ability to work effectively in a constantly changing environment.
Ability to maintain a cooperative nature under stressful situations.
Possess an above-average ability to relate individuals to names and situations.
Ability to meet deadlines.
Candidate Qualifications Preferred:
Bachelor's Degree or higher in human resources or related field
Two years related experience
Professional in human resources certification (PHR designation or HR certification)
Experience working in an educational setting
Experience working with school ERP Pro-Tyler Technologies HRIS system, Frontline, e-Verify, and Verifent
Physical Requirements:
This position requires the performance of light work—which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. The position includes close visual acuity, frequent talking, hearing, walking and standing, occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching and/or crawling and significant fine finger dexterity. The job is performed in non-hazardous environments and a clean atmosphere.
Apply through Frontline:
Applications are currently being accepted for this exciting leadership position via our district website . Please see this document

for additional information as to how the HR Manager position aligns with the Chief School Business Official standards and the Operational Excellence Team.
By signing this, I affirm that I have read and understand the contents of this document.
______________________________________ ________________________

Postings current as of 6/24/2024 6:18:45 PM CST.
Powered by applicant tracking, a product of Frontline Education.

#J-18808-Ljbffr