Judges Secretary 1

Salary: See Position Description

Location : Woodbury, NJ

Job Type: Full Time

Job Number: 2024-10405

Central Office/Vicinage: Cumberland/Gloucester/Salem Vicinage (Gloucester County)

Division: Family

Opening Date: 10/23/2024

Closing Date: 11/15/2024 11:59 PM Eastern

Description

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service.
You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.
We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.
Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day.
We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.


SALARY: The salary range for this position is $47,400.76 to $70,721.27 for Schedule A, and $47,400.76 to $67,185.19 for Schedule B.
For newly hired individuals, the starting salary will normally be at the minimum of the salary range.
For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to August 21, 2014, are considered Schedule A.
Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.


The Judiciary offers a strong opportunity for growth. Travel within the tri-county vicinage will be required. This position may be reassigned to another county within the vicinage.
Should another position become available within the next five months of the closing date of this recruitment, the applicant pool from this posting may be used to fill additional positions.
Every applicant should be aware that if selected for this position, you must be prepared to work in Cumberland County (Bridgeton, NJ), Gloucester County (Woodbury, NJ), and Salem County (Salem, NJ).

Vicinage 15 is seeking a well-organized secretary to work in a fast paced, high-volume office under the general direction of a Superior Court Judge.
The selected individual will directly support the judge with strong technical, administrative and interpersonal skills.
Strong computer skills are necessary for information processing using Judiciary computer systems, including scanning and uploading documents.
Duties include: formatting and typing legal documents and lengthy judicial opinions; composing routine correspondence, such as form letters or standard replies to inquiries; composing non-routine correspondence; answering inquiries from attorneys, staff, and the public; editing letters and other documents; providing and completing orders for the judge's signature; filing orders; and serving as liaison between the judge and the case management and operating divisions.
Other duties include, but are not limited to: conforming orders and maintaining the workflow in and out of judicial chambers; communicating the judge's schedule with division administrative and case management personnel; preparation and submission of local and state reports; management of incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same; procuring supplies and equipment; inventory of chambers; and any additional duties as required and assigned.


NOTE: Proficiency in Microsoft Office, Outlook, TEAMS, ZOOM, and Adobe is helpful.


Example of Duties Regular and predictable physical presence at the worksite is an essential function of this position. Duties willinclude, but are not limited to: Conforming Judge's orders and decisions and maintaining the workflow in and out of judicial chambers.
Proofreading typed material for accuracy and correct punctuation, spelling and grammar.
Performing data entry into mainframe systems.
Coordinating and communicating the judge's schedule with division administration and case management personnel.
Preparing and submitting local and state reports.
Managing of incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same.
Procuring supplies, equipment, and inventory for chambers.
Performing formatting and typing changes to judicial opinions and other legal documents.
Composing routine correspondence, such as form letters or standard replies to inquiries, as well as non-routine correspondence.
Answering inquiries from the public, judiciary employees, security personnel, judges, attorneys, and others.
Filing hard copy and electronic records and maintaining a filing system in the Judge's chambers.
Other duties as required and assigned.
Qualifications

Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments.

Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above.
Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English.

Testing: Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, the New Jersey Civil Service Commission or New Jersey Judiciary typing proficiency certificate).

Note: Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.


Supplemental Information Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.


Authorization to Work: US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.


Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting.
All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.


Residency Law: In accordance with N.J.S.A.
52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.
Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY:

The NJ Judiciary requires all applicants to complete the application process fully and as instructed.
All applicants must complete the work experience and education sections and attach any required documents.
Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
Use a separate section to describe each position.
Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
Only applicants that follow the application instructions and submit completed applications will be considered.


The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System.
The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.


The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice

NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)

New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for full-time employees only and their eligible dependents such as: State Health Benefits Program including options for medical, dental and prescription coverage Public Employee's Retirement System pension program Federal Student Loan Forgiveness for employees with 10 years or more of service Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning.
Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans