Legal Administrative Assistant

Job Description:

Scheduling meetings for Office of the General Counsel (OGC) members and other Global Legal Organization (GLO) team members who have larger meetings.

Assist with arranging any large GLO/Division meetings.

Will interact by phone and online meetings with team members outside of the US.

Prepare, monitor, and follow up on expense reports for OGC members.

Travel support:

Liaise with destination admins/GLO members regarding the travel.

Prepare, monitor, and follow up on requisite visas and other travel requirements (eg vaccines)

Book accommodation and ensure transportation has been arranged.

Ensure calendars are up to date.

Create and format presentations in Google Slides

Provide support on editing presentations in Google Slides and fixing problems with documents in Google Docs and Microsoft Word

Monitor physical mail for GLO team members and deliver from mailroom to team member offices.

Help with preparation for, running of, and follow-ups from the GLO Quarterly Webcast

Manage annual holiday party, Colgate Cares events, etc.

Register visitors with lobby/security, arrange for security badges.

Book meeting rooms and visitor offices

Provide coverage when Chief Legal Office's (CLO) admin is absent!


Minimum Education:

Associate degree (Bachelor's degree or above preferred)

Other Required Experience/Qualifications:

High level of expertise with Google Suite of tools, particularly Google Slides, Docs, and Sheets; as well as Microsoft Word, Excel, and PowerPoint

Collaborative, friendly, energetic - will need to work well with executive admins.

Experience in Legal industry a plus.

Ability to work with video editing software a plus.