JOB SUMMARY Kutak Rock LLP is seeking a full time Legal Administrative Assistant in its Los Angeles, CA office.
This position provides legal administrative support to multiple lawyers in a busy national litigation practice that has a focus on mass/toxic tort litigation.
This role is ideal for an experienced legal support professional who enjoys working in a collaborative and collegial environment.
RESPONSIBILITIES Maintain strict confidentiality and discretion of firm and client matters Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions Maintain timekeepers' calendars and monitor docketing deadlines, review documents and correspondence for important deadlines and information Submit court filings for federal, superior, and district courts Prepare scans, copies, printing, and other general office duties Handle heavy filing, organize and maintain extensive sets of files, both paper and electronic Read and route incoming and internal mail; assemble large mailings Perform document comparisons using firm software (Litera) Organize and maintain electronic files in the Firm's document management system (NetDocs) Accept responsibility and take directions for work assignments and tasks from both attorneys and staff Handle client communications (when appropriate) through telephone and e-mail Maintain, report and track Continuing Legal Education (CLE) credits Arrange travel and handle expense reports for attorneys, enter lawyers' expenses for submission to Accounting through internal billing software Schedule conference calls, meetings, and professional organization events for attorneys Provide occasional coverage to office reception desk in rotation with existing office staff Assist with other tasks as assigned or necessary within the Litigation Department QUALIFICATIONS: Skills & Abilities Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel Advanced knowledge in editing, combining, and assembling PDF documents Advanced knowledge of video conferencing platforms (Zoom, Teams) Knowledge and proficiency in document management systems Knowledge and understanding of mass tort or toxic tort litigation procedures and proceedings Excellent grammar, spelling, and proofreading skills with a keen eye for details Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently Excellent time management and organizational skills with the ability to work with practice groups in multiple time zones Ability and interest in learning new skills including software and technology Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff QUALIFICATIONS: Education & Experience High School Diploma or equivalent required; Associates or Bachelor's degrees preferred 4+ years of legal administrative support experience in a litigation practice required, experience in mass tort or toxic tort practices preferred Experience with local, state, and federal court filing procedures as well as electronic court filing required Position Information Status: Non-Exempt Salary Range: $70,000-$93,000 per year, commensurate with experience Work Arrangement: Hybrid 4:1 Benefits Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance.
Flexible Spending Plan.
Health Savings Account.
Profit-Sharing and 401(k) Retirement benefits.
Discretionary bonuses.
Nine Paid Holidays per calendar year.
Ten hours of paid time off accrued each month.
Paid parental leave.
Fertility coverage assistance.
Adoption and surrogacy financial assistance.
Bereavement, jury duty, military leave.
Employee Assistance Program.
Back-Up Care.
Domestic Partner Benefits.
Commuting Benefits.Tuition Reimbursement.
Employee Referral Program.
Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information Any offer of employment is contingent upon the successful completion of a background check.Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).
About the Firm Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach.
Our founding charter commits the firm to "allow and encourage each individual within it to be a full person," and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development.
We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship.
We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.