About the Team
Constellation Schools are seeking a highly-qualified Long-Term Administrative Assistant in Lorain, Ohio, to manage all office functions and act as the first point of contact for students, parents and the general public.
The School Administrative Assistant reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs.
All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.
The School Administrative Assistant will:
Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.Manage school-wide phone, email, and in-person communications including:Answer phonesGreet/direct visitors and students arriving at the officeImplement registration, badging and visiting procedures for parents and guestsHelp create and distribute school newsletters, surveys, and other notificationsAssist with school events such as Parent Orientation, Open House, school outings, and field tripsEnsure a clean and welcoming environment is maintainedSupport student enrollment goal and retention processes including:Participate in information sessionsProduce welcome packets and mailersConduct tours and student/parent orientationsInput student and staff data into the appropriate systemsRequest and obtain records for newly enrolled studentsAchieve compliance with all federal, state, local and school student record-keeping requirements such as to:Ensure 100% on-time and complete daily attendance submissionsComplete all required steps of the truancy processProcess student withdrawalsPrepare and maintain transcriptsFulfill records requests within policy guidelinesEstablish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulationsParticipate in annual student record auditsPerform administrative support functions such as:Preparing reportsFilingProcessing incoming and outgoing mail and packagesCoordinating meetings and eventsMaintaining calendarsMaintain appropriate levels of office supplies and other material inventoryLog and report issues pertaining to office equipment, technology, custodial, and facilitiesMaintain up-to date transportation logs and coordinate with transportation officer and vendor as neededMaintain meal count lists and communicate monthly food calendarsEnsure timely and accurate completion of human resource processes including:I-9 verification for new hiresWeekly time & attendance submissions for 100% of staffOffboardingActively participate in school staff meetings, committee meetings and professional development eventsPerform other duties as assigned About You: Associate's degree; Bachelor's degree preferredMinimum two (2) years' office management experienceHigh proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)Experience learning and mastering new computer programsHigh quality written and verbal communication skillsExcellent organization and time management skillsAbility to work independently and contribute to a teamProfessional, punctual and self-motivatedUnderstanding and ability to manage confidential informationAbility to lift 25 lbs.Ability to pass federal and state criminal background checks (FBI/BCI)Experience working in an education setting preferred About Us:
History
Founded in 2001, Constellation Schools grew out of a community's desire to offer an educational choice that balanced academic achievement with life skills, character education, and social-emotional learning.
Over the years, Constellation Schools garnered many awards including the US Department of Education's Blue Ribbon award and multiple School of Promise and Momentum awards from the Ohio Department of Education.
Today, Constellation Schools comprise of 15 learning communities operated by ACCEL Schools, one of the nation's leading charter school management companies.
Mission & Vision
Constellation Schools provide every child an opportunity to obtain an excellent education built on a foundation of character education for lifelong success.
Exceptional learning communities characterized by high expectations and academic excellenceTeachers are inspiring, compassionate, and committed to the success of every studentStudents are actively engaged life-long global learners on the path to becoming responsible, compassionate, and involved world citizens
We offer the following benefits:
Life benefits - time & peace of mind
Paid time off Retirement contributions Optional Basic Life and AD&D insurance Voluntary life insurance (employee, spouse, child) Discounted childcare at Early Learning Academies locations
Health benefits - stay well & thrive
Medical, dental, and vision insurance Employee Assistance Program Voluntary short-term disability insurance Voluntary long-term disability insurance
Career benefits - keep growing
Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals EQUAL EMPLOYMENT OPPORTUNITY
It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.