Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.
Location
Simpson Querrey Biomedical Research Center
Job Description
General Summary:
Reports to the Director, Research Support Office, Stanley Manne Children's Research Institute, and is responsible for serving as supervisory leader for all operational administrative duties in the Neighborhood operations including, but not limited to neighborhood financial management, academic appointments and renewals, visa processing, onboarding activities specifically for employees at the Simpson Querrey research building. Manager, Basic Sciences Post-Award Support will serve as trainer and mentor to Research Administrative Managers and will assist in troubleshooting on a case by case basis. Manager, Basic Sciences Post-Award Support will assist Principal Investigators (PIs) by providing portfolio management, onboarding and staffing, purchase approvals, and Neighborhood organizational assistance. Ensures the smooth daily operation of the Neighborhoods and supports the faculty researchers, research associates, postdoctoral fellows, graduate students and laboratory technicians.
Essential Job Functions:
Will act as managerial lead for all operational administrative duties related to staffing needs in the Neighborhood operations including, but not limited to academic appointments and renewals, visa processing, onboarding activities specifically for employees at the Simpson Querrey research building.
Will train and provide continuing education to Research Administrative Managers in collaboration with Manager colleagues in Research Support Office groups.
Actively engages with subordinates in support of their professional goals and collaborates with Director to ensure team positive morale and commitment to mission.
Collect, enter, and analyze team performance metrics for reporting and improvement purposes.
Engages with Director, RSO Manager Colleagues, Leadership throughout SMCRI to review inter-team collaboration for efficiencies in research administration workflows, standard operating procedures for continuous improvement in service provision.
Interprets and advises PIs and Lurie Children's staff on Federal, State and institutional policies, procedures, guidelines, and deadlines in conjunction with the Office of Sponsored Programs (OSP).
Assists PIs in managing external grants and contracts, planning and carrying out research programs and goals to assure compatibility with available resources.
Supports PIs and Office of Sponsored Programs, Sponsored Research Finance Office, and Office of Research Business Operations staff in oversight and monitoring of sponsored projects.
Reviews Neighborhood fund accounts consistent with approved budgets in coordination with Sponsored Research Finance Office. Assists in preparing and organizing the Neighborhood budget(s), reconciling expenses and financial reports and synchronizing planning for each funding source into an integrated, holistic strategy for entire PI's portfolio.
Assists with new faculty recruitment and works with the Department of Pediatrics and Northwestern University collaborators to coordinate new faculty appointments.
Works with Lurie Children's Human Resources department to recruit staff and fill vacancies, completing necessary requisitions and related documentation consistent with Hospital policy.
Works with Lurie Children's Human Resources department, Northwestern University and outside law firms to assist faculty and staff with Visa and green card applications.
Assists with the operations of Neighborhood programs with direction from the Neighborhood Lead(s); liaising with collaborating Lurie and NU departments and divisions including HR, Payroll, AP, NU OISS.
Assists the Neighborhood Lead(s) and/or PIs with new employee onboarding and orientation. Assists Neighborhood Lead(s) with preparation of confidential paperwork related to faculty and staff performance evaluations as well as any ongoing performance needs. Serves as impartial contact for staff and faculty as hiring manager of record in any performance or work duty inquiry.
Provides training and mentorship for Research Administrative Managers and Lurie colleagues on operations and administrative workflows specific to SMCRI Neighborhoods.
Other job functions as assigned.
Knowledge, Skills and Abilities:
Education: Bachelor's degree in relevant field is required.
Job Related Experience: Eight to Ten years administrative experience required in research administration, preferably in a scientific setting with exhibited experience in mentorship and leadership.
Expertise with both PC and Mac computers is preferable. Experience with desktop publishing and programs such as Word, Excel, PowerPoint, EndNote, Adobe Photoshop and ability to insert figures, etc. Demonstrated working experience with computer-based proposal management systems and databases preferred.
Must have excellent organizational and prioritization skills to effectively manage priorities of multiple team members.
Ability to provide high level of quality customer service to team members, employees, management staff, in addition to external customers.
Excellent analytical and process/systems thinking skills; excellent problem-solving skills.
Strong communication and organizational skills.
Benefit Statement
For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Various voluntary benefits:
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children's facilities
Discount purchasing program
There's a Place for You with Us
At Lurie Children's we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints - recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.
Lurie Children's and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.
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