Position: Office Services & Facilities Supervisor (Global Law Firm)
Location: New York, NY
Company: Global Law Firm
Comp Package: Base salary up to $150K, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
Responsibilities for Office Services & Facilities Supervisor: Oversee the maintenance and management of the firm's office space including planning, coordinating, and executing all building operations, maintenance activities, facility improvement projects, and office servicesCoordinate maintenance schedules, procedures, and protocols to ensure optimal functioning of all facilitiesCoordinate repairs, renovations, and equipment installations as needed, ensuring minimal disruption to daily operationsOversee office services, including mailroom operations, office supplies procurement, janitorial services, and other administrative functionsManage relationships with vendors and service providers to ensure timely and cost-effective delivery of office servicesCollaborate with Office Administrator on office buildouts, relocations, expansions, and consolidation of work areas, ensuring efficient use of space and resources in coordination with the Builders/Architects and sub-contractors of trades such as Mechanical, Electrical, Plumbing, Telecom, AV, Network, Security, HVAC, etc.Supervise and mentor facilities staff, reception, contractors, and vendors, ensuring high-quality work and adherence to safety protocolsCoordinate across departments including IT, Administrative Support, to develop and maintain best reception and facilities best practices Qualifications for Office Services & Facilities Supervisor: 5+ years in facilities management within a law firm, corporate law department or financial services industry requiredBachelor's Degree strongly preferredExcellent leadership, communication, and interpersonal skills are a mustProvide exemplary client service to internal and external clients by collaborating with various departments, firm executive personnel, vendors and contractorsMust be flexible and able to work under tight deadlines in a fast-paced and dynamic environmentDemonstrate a working proficiency in Microsoft Office applications – Word, Excel, PowerPoint, and OutlookAbility to demonstrate a working knowledge with applications such as Maptician, EMS, etc.
is a plus