Salary: $18.99 - $22.79 Hourly
Location : New Braunfels, TX
Job Type: Part Time Regular
Job Number: 00783
Department: FINANCE
Division: Finance
Opening Date: 10/03/2024
Closing Date: 10/18/2024 5:00 PM Central
Job Summary
Under general supervision, performs a variety of skilled administrative functions for the Finance Department; provides administrative support to assigned team members; prepares various types of correspondence, reports, and documentation; maintains department records and files; conducts general accounting duties; gathers, interprets and prepares data for studies, reports, and projects, and assists in the development of short and long-range plans.
The level of work required is considered intermediate.
Reports to department Director and/or Assistant Director.
This position does not have any direct reports.
Primary Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Some of the duties listed may not be performed by all departments.
Provides administrative support and assistance to the department and/or other designated departmental team members.
Performs routine as well as some complex, diverse, and confidential administrative or accounting duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices.
Prioritizes and manages multiple administrative tasks and projects.Anticipates the needs of senior/executive management and is proactive in addressing them; uses problem-solving, decision-making, and analytical skills to troubleshoot, make recommendations, and take actions on data and information of mid-level complexity.
Coordinates and conducts special projects as assigned.
Assists City staff with projects and special events and acts as a liaison between departments.Provides customer service in person and via the telephone; responding to public inquiries and providing information regarding departmental policies, procedures, programs, facilities, and/or municipal services and greeting departmental/City visitors; Assists the general public with reservations and/or registrations; receives and logs service calls and/or customer complaints.Prepares and/or distributes correspondence, memoranda, agenda items/packets, reports, forms, and other assigned documentation; schedules meetings, appointments, and/or hearings; assists in coordinating special events or other departmental activities as assigned.
Prepares responses to open records requests.Gathers, interprets and prepares data from various sources for use in studies, reports, projects, and the development of short and long-range plans.Coordinates budget preparation and monitors budget compliance; recommends strategies and resource allocation to ensure program effectiveness; oversees administrative program budget; supervises purchasing functions by reviewing and approving all department purchases to ensure compliance with city policies.Processes various types of team members' documentation including employment applications and human resources/worker's compensation forms, training records, workers' compensation forms, and incident/accident reports.Updates and maintains departmental filing systems, databases, and lists.Monitors and maintains office supplies and equipment/parts inventories for the area of assignment; orders office supplies, uniforms, name badges, and/or business cards.May be required to function as part of the City incident command structure.Performs other specialized duties relative to the area of assignment as assigned or required.Assists Purchasing Division with P-card and/or Travel Card administration. Education, Experience, Licenses and Certifications MINIMUM QUALIFICATIONS: Education and Experience:
Associate degree; AND three (3) to five (5) years administrative support experience; OR an equivalent combination of education and experience.
Required Licenses or Certifications: Must possess a valid Texas Driver's License.
Certification as a Notary Public License is preferred.
Knowledge, Skills and Other Requirements Required Knowledge and Skills: General office practices and equipment, including standard computer software applications.
Possesses and applies intermediate internet skills.Records management principles and standards.Basic accounting principles and practices.Service oriented and flexible to meet changing business needs.
Customer service standards and protocol.Strong written and oral communication skills.
Correct English grammar, composition, spelling, punctuation, and vocabulary.Coordinating and performing a variety of skilled administrative functions as described under the Primary Duties section.Establishing and maintaining cooperative working relationships with City employees, officials, and the general public.Maintaining and enforcing all aspects of the security of confidentiality of information, documents, and records.Exhibits good judgment and professional etiquette.Ability to organize, set priorities, effectively manage time and demands and make independent judgments.
General finance and accounting knowledge preferred.City policies and procedures preferred.Data analyst work experience preferred.
Physical Demands / Work Environment: Work is performed in a standard office environment subject to sitting, standing, bending, and reaching for extended periods of time; and must be able to pull, push, lift, and carry items weighing up to forty (40) pounds.Must be able to work some evenings as required for meetings.May be required to work immediately before, during or immediately after an emergency or disaster.NOTE: This position is designated safety and/or security sensitive.
This position is not eligible for City benefits.
01
Tell us anything that highlights your skills, talents, or experience.
02
How are you able to interact with people on an upbeat and friendly basis, regardless of circumstances?
03
Describe your experience and proficiency using Outlook, Excel, Word, and PowerPoint.
04
Do you have P-Card administration experience?
If yes, please explain.
Required Question