Company Description
Job Title:
Project Associate, Early Childhood
Internal Job Level:
Associate
FLSA Status : Exempt
Supervisory Responsibilities:
No
Reporting to Title:
Senior Project Manager, Early Childhood
Salary Range
:
$65,000 - $70,000
ABOUT THE BAINUM FAMILY
FOUNDATION
The Bainum Family Foundation is working to create a society where all children thrive. Centuries of racist policies and practices continue to disrupt every aspect of development and well-being for Black and brown children throughout the United States. At the Bainum Family Foundation, we aim to change these unjust conditions. That's why our work revolves around supporting key partners. There is tremendous power, expertise and lived experience within every community. We seek to build on these strengths by working alongside communities experiencing racial and economic disparities to create lasting systems change for the well-being of children and families. Today, the foundation focuses on Early Childhood and what children need for a strong start in life. Our Legacy Programs support other issues important to the Bainum family. Visit us at bainumfdn.org.
The work of both the Foundation and our 501(c)4 sister organization, the Children's Equity Fund (CEF), is structured through a portfolio of interconnected initiatives, this person may be assigned to any of the Foundation or CEF's initiatives based on initiative cycles and evolving organizational needs. All staff play a role in learning and purposefully managing knowledge to further both organizations' Missions and Visions. Therefore, we expect all staff to gather, care for, use and openly share knowledge in ways that advance equity, support shared learning, and amplify community expertise.
Diversity, equity, and inclusion (DEI) is who we are and what we do. It is not separate but at the heart of our work and a core part of our culture expectations. We are committed to driving change that centers communities and results in equitable societies, starting with a commitment to equity and inclusion for our staff. Specifically, we have committed to center racial equity and strive to become an antiracist organization. Our team is expected to demonstrate and uphold our core values, our culture expectations, and our commitment to DEI in every facet of their work. The Foundation strongly encourages and seeks applications from all qualified individuals whose racial, socioeconomic, ability status, and other individual dimensions allow them to bring unique and diverse perspectives to our work.
Job Description
The Project Associate of Early Childhood plays a pivotal role in supporting the efficient and effective execution of a diverse range of projects aligned with the foundation's early childhood strategy. The Project Associate contributes to project planning and coordination, collaborates with cross-functional groups, and assists in the documentation and monitoring of project outcomes. The Project Associate provides comprehensive administrative and operational assistance to ensure seamless project delivery for multiple, concurrent projects while maintaining high standards of quality and innovation. Their attention to detail, strong organizational skills, and collaborative mindset contribute to the impact and success of projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Project Management Support
Assists in planning and executing projects under the guidance of the Senior Project Manager
Collaborates with cross-functional teams to help design project plans, monitor progress, and ensure timely completion of tasks
Maintains standardized processes and resources to facilitate streamlined project lifecycles, including utilizing project management software
Helps identify and address potential risks or dependencies, proposing solutions and contingency plans
Contributes to the collection and synthesis of project data to assess impact and effectiveness, supporting continuous improvement efforts
Maintains accountability for all project-related documentation
Proactively communicates and follows up on project commitments
Monitors project inboxes and communicates as needed with internal and external stakeholders
Delegates tasks to project team members when necessary
Prepares and distributes project materials
Contributes to internal workgroups or committees to foster collaboration and cohesiveness across initiatives
Event Coordination
Participates in the planning and execution of internal and external events, including organizing and coordinating logistics and providing day-of support
Assists in the preparation and distribution of event materials such as agendas, presentations, signage, name badges, and other appropriate supplies
Builds and maintains a comprehensive database of industry contracts, vendors and venues
Ensures seamless execution of engaging and impactful events
Administrative Support
Provides and coordinates administrative meeting support (e.g. scheduling, ordering supplies, set up, etc.)
Takes meeting notes including synthesizing key takeaways, next steps, and decision points
Supports the management of project budgets, including tracking expenses and ensuring adherence to spending goals
Maintains organized records of project-related information and resources to enhance accessibility and knowledge sharing
Other duties as assigned
Qualifications
FUNCTIONAL/TECHNICAL REQUIREMENTS
:
The functional requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Equivalent combinations of work experience and training that provide the required knowledge, skills and abilities will also be considered.
Bachelor's degree required
At least 2 years of experience in a relevant project management role
Demonstrated project management skills, including an ability to meet deadlines by identifying resources and appropriate prioritization
Strong organizational and problem-solving skills, with the ability to manage multiple tasks and projects simultaneously
Experience gathering and centering user feedback in designing projects
Excellent communication and interpersonal skills, enabling effective collaboration across initiatives and with external partners
Ability to convey necessary information accurately, listen effectively, and ask questions when clarification is needed
Self-driven and adaptable, with a strong ability to work both independently and collaboratively
Demonstrate openness to feedback and commitment to continuous improvement
Strong quantitative and qualitative skills and ability to effectively tell a story with data and other findings
Familiarity with project management software (Asana preferred)
Experience using Microsoft Office (Word, Excel, PowerPoint)
Preferred Requirements:
CAPM or Agile certification in project management
Knowledge of PMBOK, standard project management methodologies, processes, procedures and practices
Experience working with Key Performance Indicators (KPIs) and/or Objectives and Key Results (OKRAs)
Remote work experience
Passion for early childhood education and equity-centered approaches
Experience in the social and human services sector preferred
Additional Information
PHYSICAL DEMANDS
The physical demands described below are representative of the requirements by an employee to successfully perform the essential functions of this job. Reasonable accommodations may occur to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may regularly be required to talk and hear. The employee is frequently required to sit and use hands. The employee is occasionally required to stand and walk. The employee may be required to lift and/or move up to 25 pounds.
WORK ENVIRONMENT
:
This position is designated as a "Local " and the employee will be expected to regularly commute to the Washington, D.C. Central Workplace location - or alternative meeting locations in the DMV - to attend in-person Bainum Family Foundation and Children's Equity Fund monthly staff meetings and quarterly learning sessions, as well as other scheduled ad-hoc in-person meetings. The Foundation reserves the right to adopt different hybrid operating practices in the future that make sense for the evolution of our work and could require more in-person work. Telework requires logging onto your computer at home during work hours, responding to emails, and participating in video calls and meetings throughout the day; therefore, access to high-speed, reliable internet is crucial. The Foundation provides all required equipment and supplies to undertake the tasks of the job at home, including laptop, monitors, and other accessories, which are shipped to the employee's home.
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