** The position of Receptionist will act as the first point of contact with visitors and will greet, welcome, and direct them accordingly and appropriately.The Receptionist will monitor the front lobby area and direct the telecommunications system. He or she will offer and deliver friendly, efficient service to create a warm and welcoming atmosphere for all guests. In addition, this position will provide general administrative and clerical support as needed.
Duties and * Welcomes visitors by greeting them in person or on the telephone, answering or referring inquiries promptly and efficientlyMonitors visitor access and maintains security awarenessSign in visitors by monitoring logbook; issuing visitor badges and PPE, etc.Coordinates meetings and organizes catering as needed.Schedules courier and mail servicesArranges cab/ car service for guests as neededKeeps supply areas organized and stocked by ordering supplies as neededMaintains safe and clean reception area by complying with company rules and proceduresEnsures general knowledge of employee office assignments and locationsPrepares and receives mail and deliveriesSorts daily incoming mailSchedules appointments and maintains calendar for meeting roomsProcesses expense reports for Executives, Directors, and Project ManagersProvides general administrative and clerical support such as filing, creating labels, etc.Backs up other front desk personnel as neededBe familiar with Company HSE policies and proceduresShare knowledge & best practice across the companyAll other duties as assigned **** 3-5 years of experience as receptionist or similar positionAbility to demonstrate initiative and assertivenessAbility to plan and manage work in an efficient mannerAbility to work well under stress and time pressuresAbility to work independently or in a team environmentProfessional personal presentationMust be articulate and possess strong interpersonal and communications skills, both verbal and writtenDetail oriented and well organizedTakes initiative and is reliable and flexiblePositive attitude and warm demeanor