Rrc - Administrative Assistant Iii

Job Description

The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry, and surface mining operations.
You can find more details about us on the Railroad Commission of Texas' website here https://www.rrc.texas.gov/about-us/.


To support our mission to serve Texas, we need great people to join our team.
We provide a great working environment along with outstanding benefits, including:

Generous paid time off including vacation, sick time, and at least 12 paid holidays per year Telework options for eligible positions Flexible work schedules Retirement pension with a 150% agency match - you can watch this YouTube video that describes this amazing benefit https://www.youtube.com/watch?v=AJI6M7g73-w 401(k), 457(b) and Roth Health premiums 100% paid for full-time employees Tuition Reimbursement Wellness and Exercise Leave Career development programs/opportunities for advancement
For a complete list of our total compensation package please visit our website at https://www.rrc.texas.gov/about-us/jobs/.
To view benefits available to all State of Texas employees visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance.

Job Description

The Railroad Commission of Texas has direct oversight of over almost half a million miles of Intra-State pipelines.
The Pipeline Safety Department in the Oversight and Safety Division is seeking one T4 Pipeline Permitting Administrative Assistant to perform routine to moderately complex compliance, technical, and professional administrative support in the Commission's statewide Pipeline Safety Program.

The primary function of this position involves disseminating information, maintaining filing systems, and performing internal administrative support.
Assigned tasks involves following guidelines and prioritizing assignments to meet workload performance standards.


Work is performed under the general supervision of the Pipeline Safety Support Manager, with limited latitude for the use of initiative and independent judgment.

The following link, https://www.rrc.texas.gov/pipeline-safety/

provides additional information relevant to the Pipeline Safety program.

Essential Job Duties

Provides administrative and technical assistance related to T4 Pipeline Permitting for the public, agency staff, and government and elected officials; answers questions and explains TAC regulations; and provides information regarding T4 application processing, policies, and procedures.


Prepares, edits, and distributes correspondence, reports, forms, and documents.


Maintains filing, record-keeping, and records management systems.


Ensures workflow is maintained to meet performance measures.


Compiles and enters data for charts, graphs, databases, summaries, or reports.


Provide assistance answering and routing phone calls, taking messages, and directing visitors.


Responds to high volume inquiry phone calls and regulatory requirements emails.


Maintains detailed updates to online databases.


Responsible for specific tasks and special assignments as needed.


Completes internet-based data collection, query, entry, and analysis.


Maintains high attention to detail while working on multiple reports and inquiries.


Performs detailed and repetitive assignments in recording and allocating of money received in the agency's Remittance Management System (RMS) database on a daily basis.


Generates and maintains a status report of Pipeline Safety fees collected.


Assist with processing incoming and outgoing mail.


May train others.

Performs related work as assigned.

For Military Crosswalk information, please go to: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Qualifications: Minimum Qualifications

Graduation from a standard senior high school or G.E.D.
equivalent.


Ability to work Monday-Friday, 8AM - 5PM.


Proficiency in personal computer operations with experience using MS Word, Excel, Teams and Outlook.


3 years of experience working in a business administration office or professional setting.


Preferred Qualifications

Experience in oil, gas, or pipeline regulatory functions.


Job related associate's degree/certification plus two years work experience.


Knowledge of the Railroad Commission's rules, policies, and procedures.


One year experience using Microsoft Teams, OneDrive, and /or SharePoint.


One year experience in composing business documents with effective use of grammar, and audience appropriate content.


Knowledge, Skills, and Abilities

Ability to work effectively on a team.


Ability to address issues/concerns in a professional manner.


Ability to respond to high pressure situations and meet changing demands and timelines.


Ability to learn regulations and standards.


Proficient in the use of computer systems utilizing Microsoft Office Suite and database systems.


Demonstrate excellent organizational, communication and writing skills.


Knowledge of office practices; of administrative and technical procedures; and of applicable policies, administrative codes, and statutes.


Knowledge and understanding of pipeline permitting regulations and best practices.

Excellent organizational, communication and writing skills.

Ability to effectively communicate regulatory information to a variety of audiences (verbal/written).

Ability to prioritize workload or shifting priorities to ensure deadlines are met.

Ability to address issues/concerns in a professional manner.

Ability to maintain working relationships with internal/external stakeholders.

Ability to organize, file, record, and retrieve information and data.

Ability to exercise tact and courtesy.


Ability to maintain punctual and regular attendance.


Ability to maintain a professional appearance and demeanor.


Work Environment:

Primarily work indoors in an office setting with heating and cooling regulated in a general office environment; the noise level in each work environment ranges from low-to-moderate.


Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


Ability to reach high and low; open, close and retrieve files from file cabinets as well as operate computer keyboard and appropriate office equipment.
Must be able to lift, push, pull and/or carry up to 50 pounds.
The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl in cramped quarters.
Must walk/stand for considerable amounts of time.
Must also have visual acuity, depth perception, and the ability to discern colors.

Work Hours and Telework: Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday.
Our agency offers alternate schedules for employees, as long as it does not adversely affect operations and service levels, and standard hours of operation are maintained.
The Commission may also offer telework based on the agency's approved Telework Plan.
Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting.
To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

Remarks: There is one available position.
Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING.
Due to the high volume of applications we do not accept telephone calls.
Only candidates selected for interview will be contacted.
Notifications to applicants are sent electronically to the email address you provide.

The Railroad Commission of Texas is an Equal Opportunity Employer and does not

discriminate on the basis of race, color, national origin, sex, religion, age

or disability in employment or in the provision of services.

The Railroad Commission of Texas is a tobacco-free workplace.