Secretary (Oa) ( 12 Month Open Continuous Register)

Summary
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.
WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS?
Visit us on the web at www.jobs.irs.gov
Learn more about this agency
This job is open to
* Internal to an agency
Current federal employees of this agency.
* Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Clarification from the agency
Open to IRS Career/Career-Conditional, Treasury/IRS CTAP, & IRS RPP employees
Duties
WHAT IS THE Small Business/Self Employed DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions
Vacancies will be filled in the following specialty areas:
SB/SE DEPUTY COMMISSIONER EXAM, FIELD EXAMINATION
The following are the duties of this position at the full working level.
* Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager.
Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by an appropriate segment of the organization.
Ensures the follow-up action is accomplished.
Edits and offers a critique on organizational internal management documents, pointing out aspects such as lack of clarity or understandability and questions on substantive content
* Acts as office manager for the office.
On own initiative, recommends changes in administrative policies.
Devises and installs office procedures and practices to be used.
Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence.
* Serves as the liaison between the manager and his/her key subordinate staff members and other key officials.
Assures understanding and clarification of manager's views on all problems and issues.
Serves as liaison with Headquarter and Program Officials.
* Receives and reviews all incoming mail and correspondence for the manager.
Refers only that which requires personal attention.
Determines what correspondence should be controlled with deadlines.
* Exercises exclusive control over the manager's appointments, with complete authority for commitments of time.
Screens all calls and visitors, answering most questions and completing most administrative business involving established policy or routine matters.
Maintains the confidential files of all sensitive material for the manager.
Territory Managers, and equivalent level supervisors, are given authority and latitude in dealing with employee issues, including actions involving labor relations matters.
The secretary also establishes and maintains general administration and other confidential files in the manager's immediate office
Requirements
Conditions of Employment
STANDARD POSITION DESCRIPTIONS (SPD):
PD93208 and PD93209
Visit the IRS SPD Library to access the position descriptions.
* A 1-year probationary period is required (unless already completed).
* Obtain and use a Government-issued charge card for business-related travel.
Qualifications
Federal experience is not required.
The experience may have been gained in the public sector, private sector or Volunteer Service.
One year of experience refers to full-time work; part-timework is considered on a prorated basis.
To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.
You must meet the following requirements by the closing date of this announcement:
SPECIALIZED EXPERIENCE GS-06: To be eligible for this position at this grade level, you must meet the basic requirements below.
You must meet have one year or twelve (12) months of specialized experience equivalent to the next lower grade level (GS-05) in the Federal government.
Specialized experience is experience that is related to the work of this position and has provided you with the competencies required for successful job performance.
You may have gained this experience in a full-time secretary, senior clerk, management assistant, personnel assistant, legal assistant position, and other similar positions where you independently provided clerical support, typing, maintaining files, records, screening material, establishing procedures, following up action items, editing correspondence, requisitioning supplies, equipment, and services for office chief and staff.
SPECIALIZED EXPERIENCE GS-07: To be eligible for this position at this grade level, you must meet the basic requirements below.
You must meet have one year or twelve (12) months of specialized experience equivalent to the next lower grade level (GS-06) in the Federal government.
Specialized experience is experience that is related to the work of this position and has provided you with the competencies required for successful job performance.
You may have gained this experience in a full-time secretary, management assistant, personnel assistant, legal assistant position, and other similar positions where you use your technical and administrative knowledge to schedule supervisor's activities, compose correspondence, resolve problems, locate information, prepare travel arrangements, including travel vouchers, and organized the workflow of the office.
AND
MEET TIME IN GRADE (TIG) REQUIREMENT: You must meet applicable TIG requirements to be considered eligible.
To meet TIG for positions above the GS-05 grade level, you must have served at least one year (52 weeks) at the next lower grade (or equivalent) in the normal line of progression for the position you are applying to.
Advancement to positions up to GS-05 is permitted if the position to be filled is no more than two grades above the lowest grade held within the preceding 52 weeks.
AND
TIME AFTER COMPETITIVE APPOINTMENT: By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment.
For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".
For more information on qualifications please refer to OPM's Qualifications Standards.
Education
A copy of your transcripts or equivalent documentation is required for positions with an education requirement, or if you are qualifying based on education or a combination of education and experience.
An official transcript will be required if you are selected.
If the position has specific education requirements and you currently hold, or have previously held, a position in the same job series with the IRS, there is no need to submit a transcript or equivalent at this time.
Applicants are encouraged, but are not required, to submit an SF-50 documenting experience in a specific series.
A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education.
For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.
You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.
It is your responsibility to provide such evidence when applying.
Click here (Section 3, Explanation of Terms) or here for Foreign Education Credentialing instructions.
Additional information
* We may select from this announcement or any other source to fill one or more vacancies.
Additional jobs may be filled.
* The salary range indicated in this announcement reflects the minimum locality pay up to maximum locality pay for all duty locations listed.
The range will be adjusted for selected duty location.
General Schedule locality pay tables may be found under Salaries & Wages.
* This is a Non- Bargaining unit position.
* Tour of Duty: Day Shift - Start and stop times between 6:00 a.m. and 6:00 p.m
* Alternative work schedule, staggered work hours or telework may be available.
* In the event that a building is closed due to rent management, new hires may be placed in a local commuting location.
* Telework Eligible Positions: Telework eligible positions do not guarantee telework.
Employees must meet and sustain IRS telework eligibility requirements (e.g., reporting at least twice a pay period to your assigned Post of Duty (POD)) and supervisor's approval to participate in the IRS Telework Program.
Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status.
As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.
* Relocation expenses - none
* The employment of any candidate selected for this position, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns.
This audit may include up to 2 years of returns.
* A recruitment incentive may be offered.
none
* Pay retention may be offered based on applicable laws and regulations.
* If this position is covered by a formal development plan, pay retention will be offered where applicable based on law and regulation.
Though many locations may be listed, you will be limited to a maximum of 3 location choices.
Please consider each location carefully when applying.
If you are selected for a position at one of your location selections, that location will become your official post of duty.
If the position(s) are no longer needed prior to the closing date, this announcement may be closed early.
12 month open continuous register
This is an open continuous announcement which will be used to fill vacancies in the locations listed as they become available for the next 12 months contingent upon funding and space requirements.
Applicants must apply and/or update their applications by 11:59 pm ET at the close of the following cutoff dates to be considered: Cutoff date(s): Nov 6th.
This announcement may be amended to include additional cut-off dates within the 12 month period if needed, not later than 10 days prior to the additional cut-off date(s).
Eligible applicants in the highest quality group who apply by the initial cut-off date will be considered first.
If additional vacancies exist, applicants who applied after the initial cutoff date who place in the highest quality group will be considered next.
Selections from this announcement may be made no later than (NLT) 10/25/025
* Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application includes your resume, responses to the online questions, and required supporting documents.
Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.
Applicants who disqualify themselves will not be evaluated further.
Rating: Your application will be evaluated in accordance with the Service's Merit Promotion Plan.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
* Adaptability
* Conscientiousness
* Customer Service (Clerical/Technical)
* Integrity/Honesty
* Interpersonal Skills
* Listening
* Manages and Organizes Information.
* Reading
* Teamwork
Your application will also be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, and training.
Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official.
The selecting official will review this documentation and give it due weight consideration during the overall selection process.
IRS employees may obtain their most recent awards listing at https://persinfo.web.irs.gov/.
Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.
Referral: A category-like rating (Quality Group) will be used to rate, rank and select eligible candidates.
If qualified, you will be assigned to one of three quality level categories, Superior/Best Qualified, Highly Qualified and Qualified.
If you are among the top qualified candidates, your application may be referred to a selecting official for consideration.
Candidates, if required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring practices), will be interviewed in quality group order.
We will not reimburse costs related to the interview such as travel to and from the interview site.
If you are a displaced or surplus Federal employee eligible for Career Transition Assistance Plan (CTAP), you must receive a score of Highly Qualified or better to be rated as well qualified to receive special selection priority.
Required Documents
The following documents are required and must be provided with your application.
All application materials, including transcripts, must be in English.
* Resume - Your resume MUST contain dates of employment (i.e., month/year to month/year or present).
To ensure you receive full credit for relevant experience, include the hours worked per week.
We recommend that your resume not exceed 5 pages.
If including Federal service experience, you MUST provide the pay plan, series, and grade, i.e., GS-0301-09.
If the pay plan, series, and grade are not provided, it may result in an ineligible determination.
Your resume must NOT include photographs, classified or government sensitive information, social security number (SSN), encrypted/digitally signed documents, or links to social media such as LinkedIn, or other inappropriate material or content.
If your resume contains prohibited information as listed above, your application will be determined ineligible, and you will not receive consideration for this position.
(Cover letters are optional.)
Please view Resume Tips.
It is also recommended that your resume not include personal information such as age, gender, religion, race, disability, etc.
* Online Application - Questionnaire responses
* Education - See Education Section above
* Performance Appraisal/Awards (if applicable) - You are strongly encouraged to submit a copy of your most recent, signed, completed annual performance appraisal which includes the final rating and copies of any incentive/performance awards you received.
If a revalidated appraisal is used for merit promotion, the supervisor must prepare a narrative for each critical job element that does not have a narrative describing the performance in the appraisal period covered by the rating.
Note: If you are a manager or management official, your most recent annual performance appraisal must be used for the overall rating identified.
* Registration/License (if applicable) - active, current registration/license
* IRS Reassignment Preference Program (RPP) (if applicable) - You MUST meet the requirements in your RPP notice.
Submit a copy of your RPP Notice along with a copy of your most recent annual performance appraisal.
Your performance appraisal must have a fully successful or higher overall rating.
* Career Transition Assistance Plan (CTAP) (if applicable) - You MUST submit the required documentation as outlined at: Career Transition Assistance Plan (CTAP).
If you are an IRS CTAP eligible, you can apply for jobs within and outside the commuting area.
If you are a Treasury CTAP eligible can apply for jobs within the commuting area.
Please note that if you do not provide all required information, as specified in this announcement, your application will be determined incomplete, and you will not be considered for this position (or may not receive the special consideration for which you may be eligible).
How to Apply
The following instructions outline our application process.
You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on 07/23/2025 and/or cut-off dates in this announcement.
We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m.
ET, Monday - Friday).
If applying online poses a hardship, please contact us by noon ET on 07/23/2025.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12580623
* To begin the application process, click the "Apply Online" button.
* You will be re-directed to USASTAFFING to complete your application process; answer the online questions and submit all required documents.
(To submit supporting documents, import documents from USAJOBS to the appropriate document types.
If the document you need was not imported from USAJOBS, you may upload it directly into this application.
To protect your privacy, we suggest you first remove your SSN).
* To complete, you must click the "Submit Application" button prior to 11:59 PM (ET) on 07/23/2025.
To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://secure.login.gov/).
There you will find a record of your application, the application status, and an option to Update Application.
This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: Welcome | Login.gov .
All of your applications will appear on the Welcome page.
The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application.
The Application Status will appear along with the date your application was last updated.
For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Are you unsure how to write your federal resume?
We are here to help.
The Treasury Recruitment Service regularly offers Writing Your Federal Resume training sessions, and other career-related information sessions, to assist you in your career search journey.
To register for a session, click here to go to our Career Information Sessions webpage.
Agency contact information
(ERC) Employee Resource Center
Phone 866-743-5748 Website https://irsgov.sharepoint.com/sites/EmployeeResources/SitePages/ERC-Help-Desk.aspx
Address SBSE EXAM - Examination Deputy Operations
1111 Constitution Ave NW
Washington, DC 20224
US
Learn more about this agency
Next steps
Treasury believes in a working environment that supports inclusion; to review reasonable accommodation policies and procedures please visit https://www.opm.gov/policy-data-oversight/disability-employment/reasonable-accommodations/.
We provide reasonable accommodation to applicants with disabilities on a case-by-case basis; contact us if you require this for any part of the application and hiring process.
Once your application package and online questionnaire is received you will receive an acknowledgement email.
You are responsible for checking status updates and notifications in USAJOBS.
Hard copy notifications will not be sent to you.
You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status."
For a more detailed update of your application status, you may click on "more information."
Please notify us if your contact information changes after the closing date of the announcement.
If your email mailbox is full or blocked (SPAM) you may not receive important communication that could affect your consideration for this position.
As a current employee, you know the great benefits we offer.
Should you have any questions about benefits, please contact the Employee Resource Center (ERC) at 1-866-743-5748 option #1 for ERC.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
* Criminal history inquiries
* Equal Employment Opportunity (EEO) Policy
* Financial suitability
* New employee probationary period
* Privacy Act
* Reasonable accommodation policy
* Selective Service
* Signature and false statements
* Social security number request
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Overview
* Accepting applications
* Open & closing dates
10/23/2024 to 07/23/2025
* Salary
$44,117 - $79,331 per year
* Pay scale & grade
GS 6 - 7
* Remote job
No
* Telework eligible
Yes-as determined by the agency policy.
* Travel Required
25% or less - You may be expected to travel for this position.
* Relocation expenses reimbursed
No
* Appointment type
Permanent
* Work schedule
Full-time
* Service
Competitive
* Promotion potential
7
* Job family (Series)
* 0318 Secretary
* Supervisory status
No
* Security clearance
Not Required
* Drug test
No
* Position sensitivity and risk
Non-sensitive (NS)/Low Risk
* Trust determination process
* Suitability/Fitness
* Financial disclosure
No
* Bargaining unit status
No
* Announcement number
25-12580623P-SBN-318-6T7
* Control number
815580000
This job originated on www.usajobs.gov.
For the full announcement and to apply, visit www.usajobs.gov/job/815580000.
Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.