Secretary (Office Automation) (Nte 1 Year, Mbe Up To 3 Years, Mbp)

Summary
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.
WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS?
Visit us on the web at www.jobs.irs.gov
Learn more about this agency
This job is open to
* Internal to an agency
Current federal employees of this agency.
* Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Clarification from the agency
Open to IRS Career/Career-Conditional, Treasury/IRS CTAP, & IRS RPP employees
Duties
WHAT IS THE SMALL BUSINESS/SELF-EMPLOYED (SBSE) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions
Vacancies will be filled in the following specialty areas:
SBSE Campus Exam/AUR Ops
The following are the duties of this position at the full working level.
* Serves as the Liaison between the manager and subordinate staff members and other key officials.
Assures understanding and clarification of the manager's views on all problems and issues.
Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.
On own initiative, recommends changes in administrative policies.
Devises and installs office procedures and practices to be used by secretaries in subordinate offices.
Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
* Exercises exclusive control over the manager's calendar, with authority for commitments of time.
Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
* Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager.
Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
Requirements
Conditions of Employment
STANDARD POSITION DESCRIPTIONS (SPD):
PD92863
Visit the IRS SPD Library to access the position descriptions.
* Obtain and use a Government-issued charge card for business-related travel.
* Telework Eligible Positions: Telework eligible positions do not guarantee telework.
Employees must meet and sustain IRS telework eligibility requirements (e.g., reporting at least twice a pay period to your assigned Post of Duty (POD)) and supervisor's approval to participate in the IRS Telework Program.
Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status.
As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.
Qualifications
Federal experience is not required.
The experience may have been gained in the public sector, private sector or Volunteer Service.
One year of experience refers to full-time work; part-timework is considered on a prorated basis.
To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.
You must meet the following requirements by the closing date of this announcement:
BASIC QUALIFICATION REQUIREMENTS: This is a collateral duty assignment with no promotion potential, change to your current permanent position description of record, or post of duty.
Your experience must demonstrate your technical expertise to plan and conduct formal classroom training on basic or advanced areas of tax law, procedures, policies, techniques, or other specialized fields unique to your position/occupation.
The cadre position covered by this announcement is identified below:
SPECIALIZED EXPERIENCE: GS-10 LEVEL: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service.
Specialized experience for this position includes: experience gained using own judgment to determine and referring items of special importance; Reviewing incoming directives and issuances; Making final commitments, and advising those that might affect future decisions; Serving as a liaison by briefing on views on current issues, programs, and activities; Recommending changes in administrative policies and devising and installing procedures and office practices; Conducting periodic training sessions; Performing administrative support assignments such as collecting data for the annual budget estimates, monitoring expenses during the year, recommending budget adjustments and preparing periodic and annual reports.
Your experience should also include handling office emergencies and resolving situations requiring initiative.
AND
MEET TIME IN GRADE (TIG) REQUIREMENT: You must meet applicable TIG requirements to be considered eligible.
To meet TIG for positions above the GS-05 grade level, you must have served at least one year (52 weeks) at the next lower grade (or equivalent) in the normal line of progression for the position you are applying to.
Advancement to positions up to GS-05 is permitted if the position to be filled is no more than two grades above the lowest grade held within the preceding 52 weeks.
AND
TIME AFTER COMPETITIVE APPOINTMENT: By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment.
For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".
For more information on qualifications please refer to OPM's Qualifications Standards.
Education
A copy of your transcripts or equivalent documentation is required for positions with an education requirement, or if you are qualifying based on education or a combination of education and experience.
An official transcript will be required if you are selected.
If the position has specific education requirements and you currently hold, or have previously held, a position in the same job series with the IRS, there is no need to submit a transcript or equivalent at this time.
Applicants are encouraged, but are not required, to submit an SF-50 documenting experience in a specific series.
A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education.
For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.
You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.
It is your responsibility to provide such evidence when applying.
Click here (Section 3, Explanation of Terms) or here for Foreign Education Credentialing instructions.
Additional information
* We may select from this announcement or any other source to fill one or more vacancies.
Additional jobs may be filled.
* The salary range indicated in this announcement reflects the minimum locality pay up to maximum locality pay for all duty locations listed.
The range will be adjusted for selected duty location.
General Schedule locality pay tables may be found under Salaries & Wages.
* This is a non-bargaining unit position.
* Tour of Duty: Monday - Friday, Day Shift - Start and stop times between 6:00 a.m. and 6:00 p.m. Actual Tour of Duty to be determined at job offer.
* Alternative work schedule, staggered work hours or telework may be available.
* In the event that a building is closed due to rent management, new hires may be placed in a local commuting location.
* Telework Eligible Positions: Telework eligible positions do not guarantee telework.
Employees must meet and sustain IRS telework eligibility requirements (e.g., reporting at least twice a pay period to your assigned Post of Duty (POD)) and supervisor's approval to participate in the IRS Telework Program.
Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status.
As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.
* The employment of any candidate selected for this position, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns.
This audit may include up to 2 years of returns.
* Pay retention may be offered based on applicable laws and regulations.
* Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application includes your resume, responses to the online questions, and required supporting documents.
Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.
Applicants who disqualify themselves will not be evaluated further.
Rating: Your application will be evaluated in accordance with the Service's Merit Promotion Plan.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
* Adaptability
* Conscientiousness
* Customer Service (Clerical/Technical)
* Integrity/Honesty
* Interpersonal Skills
* Listening
* Manages and Organizes Information.
* Reading
* Teamwork
Your application will also be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, and training.
Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official.
The selecting official will review this documentation and give it due weight consideration during the overall selection process.
IRS employees may obtain their most recent awards listing at https://persinfo.web.irs.gov/.
Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.
Referral: A category-like rating (Quality Group) will be used to rate, rank and select eligible candidates.
If qualified, you will be assigned to one of three quality level categories, Superior/Best Qualified, Highly Qualified and Qualified.
If you are among the top qualified candidates, your application may be referred to a selecting official for consideration.
Candidates, if required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring practices), will be interviewed in quality group order.
We will not reimburse costs related to the interview such as travel to and from the interview site.
If you are a displaced or surplus Federal employee eligible for Career Transition Assistance Plan (CTAP), you must receive a score of Highly Qualified or better to be rated as well qualified to receive special selection priority.
Required Documents
The following documents are required and must be provided with your application.
All application materials, including transcripts, must be in English.
* Resume - Your resume MUST contain dates of employment (i.e., month/year to month/year or present).
To ensure you receive full credit for relevant experience, include the hours worked per week.
We recommend that your resume not exceed 5 pages.
If including Federal service experience, you MUST provide the pay plan, series, and grade, i.e., GS-0301-09.
If the pay plan, series, and grade are not provided, it may result in an ineligible determination.
Your resume must NOT include photographs, classified or government sensitive information, social security number (SSN), encrypted/digitally signed documents, or links to social media such as LinkedIn, or other inappropriate material or content.
If your resume contains prohibited information as listed above, your application will be determined ineligible, and you will not receive consideration for this position.
(Cover letters are optional.)
Please view Resume Tips.
It is also recommended that your resume not include personal information such as age, gender, religion, race, disability, etc.
* Online Application - Questionnaire responses
* Education - See Education Section above
* Performance Appraisal/Awards (if applicable) - You are strongly encouraged to submit a copy of your most recent, signed, completed annual performance appraisal which includes the final rating and copies of any incentive/performance awards you received.
If a revalidated appraisal is used for merit promotion, the supervisor must prepare a narrative for each critical job element that does not have a narrative describing the performance in the appraisal period covered by the rating.
Note: If you are a manager or management official, your most recent annual performance appraisal must be used for the overall rating identified.
* Registration/License (if applicable) - active, current registration/license
* IRS Reassignment Preference Program (RPP) (if applicable) - You MUST meet the requirements in your RPP notice.
Submit a copy of your RPP Notice along with a copy of your most recent annual performance appraisal.
Your performance appraisal must have a fully successful or higher overall rating.
* Career Transition Assistance Plan (CTAP) (if applicable) - You MUST submit the required documentation as outlined at: Career Transition Assistance Plan (CTAP).
If you are an IRS CTAP eligible, you can apply for jobs within and outside the commuting area.
If you are a Treasury CTAP eligible can apply for jobs within the commuting area.
Please note that if you do not provide all required information, as specified in this announcement, your application will be determined incomplete, and you will not be considered for this position (or may not receive the special consideration for which you may be eligible).
How to Apply
The following instructions outline our application process.
You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on 10/29/2024 and/or cut-off dates in this announcement.
We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m.
ET, Monday - Friday).
If applying online poses a hardship, please contact us by noon ET on 10/29/2024.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12574355
* To begin the application process, click the "Apply Online" button.
* You will be re-directed to USASTAFFING to complete your application process; answer the online questions and submit all required documents.
(To submit supporting documents, import documents from USAJOBS to the appropriate document types.
If the document you need was not imported from USAJOBS, you may upload it directly into this application.
To protect your privacy, we suggest you first remove your SSN).
* To complete, you must click the "Submit Application" button prior to 11:59 PM (ET) on 10/29/2024.
To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://secure.login.gov/).
There you will find a record of your application, the application status, and an option to Update Application.
This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: Welcome | Login.gov .
All of your applications will appear on the Welcome page.
The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application.
The Application Status will appear along with the date your application was last updated.
For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Are you unsure how to write your federal resume?
We are here to help.
The Treasury Recruitment Service regularly offers Writing Your Federal Resume training sessions, and other career-related information sessions, to assist you in your career search journey.
To register for a session, click here to go to our Career Information Sessions webpage.
Agency contact information
(ERC) Employee Resource Center
Phone 866-743-5748 Website https://irsgov.sharepoint.com/sites/EmployeeResources/SitePages/ERC-Help-Desk.aspx
Address SBSE CAMP EXAM
1111 Constitution Ave NW
Washington, DC 20224
US
Learn more about this agency
Next steps
Treasury believes in a working environment that supports inclusion; to review reasonable accommodation policies and procedures please visit https://www.opm.gov/policy-data-oversight/disability-employment/reasonable-accommodations/.
We provide reasonable accommodation to applicants with disabilities on a case-by-case basis; contact us if you require this for any part of the application and hiring process.
Once your application package and online questionnaire is received you will receive an acknowledgement email.
You are responsible for checking status updates and notifications in USAJOBS.
Hard copy notifications will not be sent to you.
You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status."
For a more detailed update of your application status, you may click on "more information."
Please notify us if your contact information changes after the closing date of the announcement.
If your email mailbox is full or blocked (SPAM) you may not receive important communication that could affect your consideration for this position.
As a current employee, you know the great benefits we offer.
Should you have any questions about benefits, please contact the Employee Resource Center (ERC) at 1-866-743-5748 option #1 for ERC.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
* Criminal history inquiries
* Equal Employment Opportunity (EEO) Policy
* Financial suitability
* New employee probationary period
* Privacy Act
* Reasonable accommodation policy
* Selective Service
* Signature and false statements
* Social security number request
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Overview
* Accepting applications
* Open & closing dates
10/16/2024 to 10/29/2024
* Salary
$66,036 - $100,849 per year
* Pay scale & grade
GS 10
* Remote job
No
* Telework eligible
Yes-as determined by the agency policy.
* Travel Required
25% or less - You may be expected to travel for this position.
* Relocation expenses reimbursed
No
* Appointment type
Permanent
* Work schedule
Full-time
* Service
Competitive
* Promotion potential
None
* Job family (Series)
* 0318 Secretary
* Supervisory status
No
* Security clearance
Not Required
* Drug test
No
* Position sensitivity and risk
Moderate Risk (MR)
* Trust determination process
* Suitability/Fitness
* Financial disclosure
No
* Bargaining unit status
No
* Announcement number
25-12574355P-SBN-0318-10
* Control number
814230400
This job originated on www.usajobs.gov.
For the full announcement and to apply, visit www.usajobs.gov/job/814230400.
Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.