Join a well-established alternative asset management firm with a stellar reputation in the finance industry. This company values entrepreneurship, intellectual curiosity, hard work, and continuous improvement. With offices across the United States, the firm employs over 140 experienced professionals dedicated to delivering exceptional results.
Job Responsibilities:
- Collaborate with a team of administrative professionals to provide comprehensive daily support for the business operations.
- Welcome and assist visitors and employees, ensuring a warm and professional experience.
- Handle incoming inquiries and direct them to the appropriate departments efficiently.
- Coordinate with building security to register and confirm expected visitors and guests.
- Manage office supply orders, including café supplies, equipment toner, printer paper, shipping materials, and more for office and remote employees.
- Review, code, and approve expenses and expense reports using the company's expense management system.
- Organize meetings, manage conference room calendars, arrange catering, set up rooms, and interact with visitors and clients.
- Ensure all office floors are well-stocked with snacks, beverages, and general office supplies.
- Manage the daily distribution of incoming and outgoing mail and packages.
- Oversee various daily reports and assist with ad-hoc projects as needed.
- Contribute to companywide events, including weekly office lunches and social gatherings.
- Coordinate and manage Zoom meetings from start to finish with professionalism.
- Handle general administrative duties such as copying, filing, faxing, printing, binding, typing, and ad-hoc projects.
- Maintain a positive and professional demeanor that reflects the company's values and standards.
- Continuously learn and adapt to the firm's procedures, processes, and techniques, aligning with the company's overarching goals and objectives.
Desired Skills and Experience:
- Bachelor's degree or equivalent work experience.
- Minimum of 2 years of administrative experience, preferably within the financial services or legal sectors.
- Excellent organizational, written, and verbal communication skills.
- Proficiency in Microsoft Office Suite.
- Friendly and approachable attitude, enjoying teamwork.
- Strong ability to multitask and adapt to changing priorities.
- Highly motivated, driven to learn new skills, and proactive in seeking opportunities to contribute and enhance value.
- Proven ability to collaborate effectively within a team environment, fostering cooperation and contributing to shared goals and initiatives.
The anticipated annual base salary range for this position is $65,000 - $95,000, plus an annual discretionary performance-based bonus. Actual pay may be adjusted based on experience and performance.
Employment Type: Full-Time
Salary: $ 65,000.00 95,000.00 Per Year
