Position Overview Please note: This is an internal posting.
Only current, full-time and part-time employees of Lee College may apply. Starting Salary Range is $39,124 -$44,002.
The initial salary offer is commensurate with education and related work experience.
Provide administrative support to the Associate Vice President of Academic Affairs and instructional divisions, including the library and campus personnel for both on and off campus sites.
Work with the general public, students, and agencies to answer or direct inquiries about the college.
Essential Duties & Responsibilities Support the AVP of Academic Affairs in the administration of academic programs.
Provide oversight, and support to division secretaries to ensure accurate and timely execution of administrative responsibilities.
Provide training to new division secretaries when they are hired.
Serve as back-up when a division secretary is absent.
When new software systems or work processes are introduced, develop training materials and provide training to ensure proper adoption and use of the new systems and processes for administrative responsibilities including but not limited to: The entry of course schedules in PeopleSoft; The entry of teaching assignments in PeopleSoft; The entry of textbook adoptions into the Follett system; The creation of room schedules; The creation and tracking of purchase orders in PeopleSoft; The preparation of travel requests; The preparation and submission of division budgets; and The entry of time sheets in Jantek.
Maintain and monitor instructional budgets, grants and budget amendments.
Prepare credit card statements and submit to purchasing.
Monitor division secretaries' time sheets and serve as back-up for time sheet approval.
Prepare purchase requests, credit card approvals, and travel requests for the AVPAA and areas reporting to the AVPAA.
Coordinate the collection and processing of documentation that is legislatively mandated and/or essential for instructional operations information including state licensure reports, course syllabi, faculty CVs, textbook adoption, census rosters, assessment data, etc.
Manage academic honesty cases and student complaint cases in Maxient.
Prepare reports for the State on new/updated program plans for catalog.
Compile data for use in local, regional, and state reports.
Research, develop, compose, analyze, and distribute information in a variety of methods.
Assist with class scheduling and student registration.
Activate new full-time and adjunct faculty in PeopleSoft.
Manage course notes in PeopleSoft.
Prepare and submit Board of Regents Action Items to the AVP of Academic Affairs for approval.
Maintain the AVP of Academic Affairs' Outlook calendar.
Plan and manage events such as Adjunct Mixer and Tech Night and assist with setup, advertising, media coverage, and meals.
Prepare for meetings; setup, media, and ordering meals if required.
Take notes and prepare minutes for Division Chairs' meetings.
Supervise student assistant.
Order and manage office supplies.
Assist in preparing academic semester and yearly course schedule.
Assist visitors and students in a pleasant and professional manner.
Manage correspondence, mail, photocopying, and answering phones.
Update the portal with dates, documents, links and procedures as needed.
Maintain the office area in a fashion which exhibits a professional atmosphere.
Additional Duties & Responsibilities Perform other duties as assigned.
Minimum Education, Experience, Knowledge, Skills & Abilities Must be a current full-time or part-time employee of Lee College Associate (or higher) degree required or successfully completed sixty (60) college credit hours One (1) year of related work experience Proficient with Microsoft Office suite Excellent technology skills, scanning software, online/email correspondence, travel arrangements, and basic internet research skills Excellent oral and written communication skills Ability to work collaboratively with faculty, administrators, and other staff members Ability to make balanced judgments and decisions Ability to work well with individuals from diverse backgrounds Must be proficient in composition, spelling, and proofreading in order to produce meeting minutes Must be flexible and possess the ability to work with minimal supervision.
Available to work evenings and weekends when necessary Lee College does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, veteran status, genetic information or any other basis protected by law.