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With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion.
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Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work.
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Job Summary UT Southwestern Medical Center is hiring for a Senior Administrative Assistant II, Pediatric Nephrology.
The Department of Pediatrics is seeking a professional, proactive, and positive individual to join our team in the position of Senior Administrative Assistant II.
This position will work closely with the Division's Lead Administrator to ensure the administrative operations within the division are efficient and met with a keen sense of business acumen.
As a valued team member, you are responsible for providing comprehensive operational support to the division's faculty members, medical directors, and research personnel.
This includes, calendar management, coordinating travel and processing expenses, supply orders, assist in preparing presentation(s) including hosting virtual and in-person conferences/meetings, serving as the division time editor, managing faculty clinical schedules, and other duties as assigned.
Experience and Education High school graduation or GED and four (4) years related work experience required May consider higher education completed in lieu of minimum requirements Previous experience supporting Mid- Level Director(s), preferred Ideal Applicant Ideal candidates will be detail-oriented, extremely organized, demonstrate strong verbal and written communication skills, have a background in administration, as well as the ability to think critically with a proactive approach toward problem solving, and operate with a high level of professionalism and confidentiality, with customer service focus.
Job Duties May perform some or all of the following:
Provides moderately complex administrative skills for a department Prepares, maintains and posts records, reports and budget information Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports Selects office vendors and monitors purchasing processes May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department Composes and processes repetitive and non-repetitive documents in accordance to established procedures Organizes office procedures to ensure effective operation Acts as department liaison with other departments and agencies Processes all personnel and purchasing transactions following institutional policies and procedures Determines work priorities and monitors progress toward work deadlines Ensures document retention processes are followed using established guidelines To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/
This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community.
As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees.
Our benefits are designed to support your overall wellbeing, and include:PPO medical plan, available day one at no cost for full-time employee-only coverage100% coverage for preventive healthcare – no copayPaid Time Off, available day oneRetirement Programs through the Teacher Retirement System of Texas (TRS)Paid Parental Leave BenefitWellness programsTuition ReimbursementPublic Service Loan Forgiveness (PSLF) Qualified EmployerLearn more about these and other UTSW employee benefits!