Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.
Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
About The Position
Dexis is recruiting for an Administrative Assistant to support the Office of the Chief Development Officer (OCDO) in the U.S. International Development Finance Corporation (DFC).
The DFC is America's development finance institution. DFC partners with the private sector to finance solutions to the most critical challenges facing the developing world today. This position is in the Office of the Chief Development Officer at the DFC. The OCDO provides guidance to DFC on development impact goals and metrics as well as contributing to policy initiatives essential to the US government that are related to development impact and its effects on foreign policy. The OCDO works closely with the DFC financing departments and policy offices, and the Office of the President, as well as other parts of the U.S. government on various initiatives.
The Administrative Assistant supports the OCDO with administrative and financial operations for the unit, pre and post travel support, meeting and program planning, scheduling of appointments and events, database management support, security management support (on-boarding/off-boarding staff), records management support and other duties as appropriate. The Administrative Assistant serves as liaison to peers in other departments for important mission-related and administrative concerns.
Work will primarily be performed at the DFC office in Washington, DC. Remote work may be permitted in accordance with the contract. Some domestic and international travel may be necessary to support the CDO. Travel is expected to be less than 15% of the time.
This position is contingent upon award.
Responsibilities
Provides direct assistance to the CDO and other OCDO staff on the administrative and financial management of OCDO, the scheduling of OCDO programs, meeting, and program planning, scheduling of events and department meetings and security management (on-boarding and off-boarding staff).
Handles the direct management of the CDO's calendars, organizes travel plans with the support of the DFC Travel Group including pre and post travel requirements, supports completion of internal documents including staff forms, reports and documentation, and meets associated information needs.
Supports the OCDO with scheduling, and contact with external parties, among other administrative support activities as appropriate.
Coordinates meetings, including development of agendas, assembly of background materials and talking points, as well as coordinating follow up (circulating notes, etc.). Supports development of presentations including PowerPoint slides as needed. Works with Development Specialist and Data Specialists in OCDO to support development of data analyses, reports and evaluations of DFC programs as appropriate.
Assists with the set up and maintenance of database and online file sharing systems relevant to OCDO. Publishes system information including department's shared drive and updates OCDO webpage so that current information is available in a timely manner. Ensures that department's intranet site is current and accurate.
Assists in the evaluation of office administrative processes to ensure that they are effective and support high performance.
Drafts a variety of forms and other correspondence.
Searches for and organizes information, including on SharePoint.
Assists with the preparation of OCDO reports for other DFC departments, as required.
Supports strategic planning administrative activities.
Maintains information and files related to the OCDO strategic planning and performance measures, and non-confidential performance-related documents for OCDO staff.
Maintains accuracy of departmental shared drives and intranet site to ensure they are accurate and up to date.
Provides support to the Development Finance Fellows program including the upkeep of the CDO sponsored training platform.
Performs special projects, as assigned, that relate to research, review, evaluation, or performance of specific tasks related to administrative programs and business processes.
Sets up meetings and schedules use of conference rooms.
Sets up files, logs and documents by subject, chronology and alphabetical order and retrieves files and records.
Responds to all requests in a timely manner.
Replies to email correspondence and phone calls within two business days.
Conducts daily duties with courtesy and professionalism
Qualifications
Ability to obtain and maintain a Public Trust clearance.
Bachelor's degree in a related field from an accredited college or university.
Minimum of 3 years of professional experience.
Minimum of 2 years of experience in administrative assistant responsibilities within the last 5 years.
Adept knowledge in administrative and management procedures.
Excel and data analytics experience, principles, and processes.
Ability to communicate with excellent written and oral skills.
Preferred Qualifications
Knowledge of the mission, objectives, priorities, and functions of the Office of the Chief Development Officer.
Demonstrated ability to communicate in writing sufficient to prepare reports, instructions, and correspondence. Applied proficiency with a variety of business software programs and proficiency with the Microsoft Office Suite, especially Access, Excel, Word, PowerPoint, and Outlook, or comparable software programs.
Ability to correct deficiencies in grammar, spelling, punctuation, and required formats in documents prepared by others.
Below is the pay range aligned with this position. When creating an offer, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive.
Dexis Pay Range For This Role
$62,000—$68,000 USD
Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" — that's how Dexis goes "all in." How will you?
If you are passionate about this opportunity, apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.
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