Job Title: Administrative Assistant - Finance & Operations
Type: Full-Time, Hybrid, Must be located in the Tri-state area of New York City Start: July 2024 About Solar One
Solar One is a 501 (c)(3) organization that empowers communities in the New York City metro area to thrive in the face of the challenges brought on by climate change, and to embrace a world that is low carbon, resource efficient and socially inclusive.
Originally founded in 2004 to manage Stuyvesant Cove Park, a two-acre native plant park and a small environmental education center, Solar One has grown into an award-winning organization with a thriving array of programs. Solar One's mission is to design and deliver innovative education, training, and technical assistance that fosters sustainability and resiliency in diverse urban environments. We empower learning that changes the way people think about energy, sustainability, and resilience by engaging and educating a diverse set of stakeholders and beneficiaries.
We seek to hire a self-motivated and experienced full-time Administrative Assistant - Finance & Operations for Solar One's Programs.
Position Responsibilitie s
Reporting to the Managing Director of Finance, the Administrative Assistant - Finance & Operations will provide administrative support to Solar One's Programs and Operations. Activities include but are not limited to:
Helping to track expenses and invoicing for government and non-government contracts. Assembling and maintaining data related to programs and contracts, and compiling, and analyzing data for invoicing. Assisting in reviewing time records in preparation for (grant) reimbursements. Gathering and assembiling data for invoicing contracts and donors. Communicate regularly with Program Directors to ensure accuracy of time records. Reviewing sub-contractor invoices for accuracy and adherence to project budgets. Assisting and helping in compilation of invoices for reimbursement of all expenditures allocated to various government contracts. Tracking expenditures and assisting with reporting according to contract procedures. Organizing and maintaining files, documents in A/R and A/P, Operations, and Programs. A/R functions:, sending invoices to clients, and following up on payments. Reconciling A/R aging report and A/P aging report on a monthly basis to support the accountants. Assisting finance staff with additional invoicing, audit, and other ad hoc duties as required. Qualifications and Skills
Successful candidates for this role should be able to demonstrate the following: High School Diploma or equivalent required. Some College coursework completed preferred. 2-3 years of related non-profit administrative experience required. Excellent quantitative analysis skills. Strong ability to develop spreadsheet analysis using Excel and Google Sheets. Familiarity with not-for-profit finances and grant administration. Understanding of and experience with timekeeping. Proficiency with MS Office Suite, Dropbox, Zoom and Google Apps required. Experience with Financial Edge, QuickBooks, Adobe Suite, and Salesforce preferred. Excellent written and verbal communication. Strong time management skills and attention to detail Must be self-motivated. Pay and Benefits
This position is Full Time / Exempt
Paying $62,400-$65,000 per year (salary based on experience)
Solar One's full-time employment benefits include: Health care and well-being programs, including medical, dental, vision, EAP 4 weeks of paid time off that increases with tenure Life and disability insurance Paid Holidays 401(k) retirement savings Solar One is an equal-opportunity employer. Solar One strives to increase diversity, equity, inclusion, and justice in all elements of our work and with our partners to support the interdependent needs of renewable energy and resilience and people in a rapidly changing world. Solar One recruits and employs through a lens of equity and encourages people of all races, religion, creed, national origin, ancestry, sex, sexual orientation, gender identity, age, physical or mental disability, citizenship, genetic information, service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law to apply.
