**Job Title:** Remote Administrative Assistant
**Company:** Western & Southern Financial Group
**Location:** Jacksonville, Florida, US
**Job Type:** Part-Time
**Seniority Level:** Entry Level
**Years of Experience:** 1 year
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**Job Description:**
Western & Southern Financial Group is seeking an energetic and confident Remote Administrative Assistant to join our dynamic team. This part-time position is ideal for a detail-oriented individual who is eager to develop their skills while providing essential administrative support in a fast-paced environment. As a remote member of our team, you will play a crucial role in ensuring the smooth operation of various administrative functions.
**Key Responsibilities:**
- **Administrative Support:** Provide comprehensive administrative support to multiple departments, including scheduling meetings, managing calendars, and responding to emails in a timely manner.
- **Documentation Management:** Assist in the creation, organization, and maintenance of files, documents, and electronic records. Ensure the accuracy and confidentiality of all information.
- **Data Entry and Reporting:** Perform data entry tasks with high attention to detail, update databases, and assist in generating reports as requested.
- **Customer Engagement:** Respond to client inquiries via phone and email, ensuring high levels of client satisfaction and timely resolution of issues. Build strong relationships with clients and colleagues to foster a collaborative environment.
- **Project Coordination:** Support project management by assisting in the planning and coordination of various tasks and deadlines. Maintain project tracking and reporting as needed.
- **Meeting Preparation:** Prepare meeting agendas, take minutes, and follow up on action items. Ensure all necessary materials are organized and distributed in advance.
- **Team Collaboration:** Work closely with team members to support ongoing projects, share knowledge, and assist in the training of new hires.
- **Continuous Improvement:** Suggest and implement process improvements to enhance workflow efficiency and effectiveness within the team.
**Requirements:**
- **Education:** High school diploma or equivalent; associates degree or higher preferred.
- **Experience:** Minimum of 1 year of experience in an administrative support role.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with virtual collaboration tools (e.g., Zoom, Slack, Google Workspace). Experience with CRM software is a plus.
- **Personality Traits:** Confident and energetic with a positive attitude, capable of thriving in a remote work environment.
- **Soft Skills:**
- **Attention to Detail:** A meticulous approach to tasks to ensure accuracy and quality in all aspects of work.
- **Planning Skills:** Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
- **Communication Skills:** Excellent verbal and written communication skills, with the ability to interact professionally with clients and colleagues.
**Benefits:**
- **Retirement Plan:** Participate in a company-sponsored retirement savings plan to secure your financial future.
- **Travel Opportunities:** Potential for travel to company events and client meetings as needed.
- **Training & Professional Development:** Access to ongoing training, mentorship, and professional development resources to enhance your career growth.
**Working Environment:**
At Western & Southern Financial Group, we value strong relationships and collaboration. You will work in a supportive remote environment that encourages teamwork, innovation, and open communication. Our team culture is driven by mutual respect and a shared commitment to serving our clients and each other.
**Application Deadline:** Please submit your application by **October 10, 2024.**
**Equal Opportunity Statement:**
Western & Southern Financial Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.
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If you are a proactive individual looking to take your first step in a rewarding administrative career, we invite you to apply today!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
