Position Title:Secretary (Reg FT)
Department: Financial Aid
Campus: Boyce Campus
Benefits:CCAC offers an exceptional benefits package.
Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.
Remote WorkOption:Hybrid
Work Hours: Monday - Friday 8:30 am to 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.
Salary Grade: SEIU D - $17.86
Job Category: Office Support Staff/Maintenance/Housekeeping
Employment Type: Regular Full-Time
Job Slot: JS 0148
Job Open Date: 10/25/2024
Job Close Date: 11/8/2024
General Summary: Performs a variety of general secretarial duties for a major campus function, department or division, which may include preparation of correspondence and reports, screening telephone calls and visitors, filing, and scheduling.
Job Specifications: Education and Experience: High school diplomaor GED plus one year of relevant experience gained from working in anoffice environment.
Certifications/Licensures: N/A.
Skills/AbilitiesRequirements: Should be able totactfully and courteously answer questions and provide information.Knowledge as related to the specific needs of the department to performresponsibilities.Ability to travelto perform work duties at any campus or center location within the CCACsystem.
Must be able to operate various office equipment, including apersonal computer, switchboard as needed, and appropriate College softwarepackages or equivalent.Should possess good organizational, customerservice, communication, interpersonal and clerical skills.Detailoriented, ability to multi-task meet deadlines and be a team player.Required to have regular and timely attendance.
Physical Requirements: Must be able to work in a general office environmentwith the ability to sit for at least 2 hours without interruption.
Duties: 1.Provides quality customer service to both internal and external customers.
2.Prepares and processes correspondence, documents/forms,reports, minutes, surveys and other materials.
3.Screens phone calls; receives and assists visitors;receives, sorts and delivers mail; receives and responds to requests.
4.Maintains files (electronic/paper),records, logs and reports.
5.Reviews documents for accuracy and completeness and editing as necessary.
6.Performs various scheduling activities.
7.Maintains and orders supplies.
8.Computes and processes payroll for assignedfaculty and staff; handles receipt of cash and for petty cash purposes asnecessary; assists with trip requests as needed.
9.Prepares bulk mailings and participates inclerical preparations and activities for meetings and
various college events.
10.Assists with training temporary others; mayassign the work of temporary part-time and work-study student employees.
11.Perform all duties in accordance withapplicable laws, collective bargaining agreements, board policies and administrativeregulations and directives.
12.Performs other clerical duties related tospecific/unique needs of the department.
13.Performs other related duties asrequired or assigned.
Clearances:Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College.
The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check.
The College has provided instructions on how to obtain these clearances and are available here.